General Affairs

Role Overview

We are seeking a General Affairs Coordinator to support Human Resources, payroll, purchasing, and overall warehouse administration. This role will be responsible for managing employee records, assisting with recruitment, processing invoices, tracking purchase orders, and ensuring payroll accuracy, while also handling various administrative tasks to support day-to-day operations.

The ideal candidate will have 2 years of administrative experience in a warehouse or manufacturing environment, proficiency in Microsoft Office, and strong organizational and communication skills. This position is ideal for someone who can multitask effectively and contribute to a well-organized and efficient workplace.

Key Responsibilities

• Provide administrative support to the Human Resources department, including but not limited to maintaining employee files, conducting new hire orientation, and administering benefits.
• Oversee payroll punches in & out, as well as pulling the payroll data for reporting purposes
• Assist with the recruitment and hiring process, including posting job openings, scheduling interviews, and conducting background checks.
• Maintain accurate and up-to-date employee data in system.
• Provide general administrative support to the warehouse facility, including filing, data entry, etc.
• Process invoices and purchase orders in a timely and accurate manner and maintain historical data.
• Assist (or Lead) with onsite safety training, as needed
• Maintain a detailed filing system for various documents and records, including HR and safety-related documents.
• Manage office supplies and inventory and order new supplies as needed.
• Assist with purchasing supplies for the warehouse facility, locate key suppliers, negotiate purchase agreements, and handle cost related items such as invoices and payments.
• Organize and schedule meetings, including sending out invitations and preparing meeting materials.
• Assist with special projects and events as needed.
• Manage the front desk and provide general office support, including greeting visitors, and managing incoming and outgoing mail.
• Process paperwork by entering data into systems and file documents
• Collect, analyze financial data and estimate costs by comparing budgets with actual expenses
• Manage & issue sales transaction invoices
• Manage daily purchase order status and support communication with outside vendors
• Handle invoices, vendor management, supply usage management, procurement, and reports.
• Assist with KPI data entry and analytics.
• Assist and perform warehouse operator and general labor observations documenting and providing to management and staffing services.
• Handle invoices, vendor management, supply usage management, procurement, and reports.
• Assist with KPI data entry and analytics.
• Assist and perform warehouse operator and general labor observations documenting and providing to management and staffing services.
• Handle and manage month-end closing preparation.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Management, Human Resources, or Finance or similar preferred
• 2 years of administrative experience, preferably in a warehouse or manufacturing environment.
• Strong knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and prioritize tasks.
• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $49,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Harrisonburg, VA 22801 (Required)

Ability to Relocate:

• Harrisonburg, VA 22801: Relocate before starting work (Required)

Work Location: In person

Salary : $49,000 - $70,000