What are the responsibilities and job description for the Executive Assistant - Listing Coordinator position at Lydia Gable Realty Group with Compass?
We are seeking a highly organized, proactive, and detail-oriented coordinator with real estate experience to support the day-to-day operations of a top-producing real estate team. This role is ideal for someone who thrives in a fast-paced environment and is comfortable juggling a variety of tasks — from preparing listings and managing CRM systems to running errands and keeping marketing timelines on track. If this sounds like you, apply below!
Compensation:$50,000- $65,000- Based on experience
Responsibilities:Listing Support:
- Coordinate listing preparations, vendor scheduling, staging, and photography
- Prepare and organize listing agreements, disclosures, and MLS input
- Track listing timelines and ensure all deadlines are met
CRM & Database Management:
- Track client follow-up tasks and manage agent pipeline organization
- Pull reports and assist with agent accountability tracking
Marketing & Operations:
- Support marketing calendar deadlines (mailer drop dates, email campaigns, social media coordination)
- Assist with scheduling video shoots, open house prep, signage, and promotional materials
Personal & Team Support:
- Run errands (sign pickups, lockbox drops, gift deliveries, etc.)
- Help with event planning, team meetings, and client appreciation activities
- Be ready to jump in on “whatever it takes” tasks to keep the business running smoothly
Qualifications:
- 2 years of experience in real estate, preferably supporting a top agent or team
- Strong knowledge of CRMs (e.g., Follow Up Boss, Salesforce, kvCORE, etc.)
- Excellent written and verbal communication
- Highly organized and capable of managing multiple projects
- Self-starter with a strong sense of urgency and accountability
- Comfortable with light physical errands and a flexible, “no task too small” attitude
- California real estate license (preferred, but not required)
Why Join Us?
- Be part of a high-energy, high-performing team passionate about success and innovation.
- Enjoy a role where your creativity and insights will directly impact the growth of our business.
- Work in an environment that values teamwork, accountability, and continuous improvement.
- Competitive compensation, benefits, and opportunities for professional growth.
Salary : $50,000 - $65,000
