What are the responsibilities and job description for the Administrative Assistant position at Lynd Management Group, LLC?
Job Description
Job Description
Works independently to carry out assignments to completion and performs a wide variety of administrative and secretarial duties to assist in daily business operations.
Responsibilities for Accounting Administrative Staff :
Process check requests and payments as needed
Handle supply orders
Be an alternate for Scanning of deposits to property’s bank account
Mailing Duties :
Preparing overnight packages - UPS and FedEx
Preparing / stuffing daily outgoing mail
Metering mail
Sorting by property
Scanning of mail and distribute to accountants
Sorting mail by property for Accounting Department
Assist with preparation of utility spreadsheet
Process utility AP & approvals for integration to payment system timely for all managed properties
Data entry into spreadsheets for mass utility accounts
Input data into template utility spreadsheets with high degree of accuracy
Assist team with fulfilling Audit requests
Reconcile vendor statements and respond to vendor inquiries when asked by team
Month end-close duties :
Prepare cover sheet for each property
Downloading Bank E-Statements
Assist team during month end close handling operations’ requests
Coordinate and Prepare draw requests for lender submission; update property Accounting snapshot
Learn job duties of AP Clerk to assist and / or assist in their absence
Qualifications :
Proficient Microsoft Office knowledge and skills
Strong time management and organizational skills
High degree of attention to detail
Ability to work independently and prioritize tasks
Keep a pulse on the job market with advanced job matching technology.
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