BASIC FUNCTION:

REPRESENTATIVE DUTIES:

• Routinely, accurately, and efficiently completes difficult and complex accounting tasks, such as, but not limited to, reviewing, monitoring, preparing, developing and auditing budgets, accounting and budget records for various District funds, including encumbrances, invoices, warrants, current liabilities, cost transfer, budget transfers, and related transactions to ensure accurate information and calculations.
• Prepares journal entries and periodic reconciliation of general ledger; analyzes and prepares reports of financial conditions of different funds.
• Prepares, interprets, and analyzes various complex budget and fiscal reports; makes financial recommendations to supervisors; assists in developing projections for District fiscal needs.
• Maintains and reviews fixed assets and other special funds budget and accounting transactions.
• Monitors and audits District funds and accounts; assists external auditors as needed during audit reviews.
• Complies, organizes, and computes attendance data to prepare a variety of reports related to school district attendance, enrollment, and class size; prepares ADA, enrollment, and other special attendance reports while meeting all required deadlines.
• Visits school sites to compute and verify attendance data on state school registers through use of a private vehicle.
• Sets up system controls and internal auditing procedures, that are routinely used to ensure that attendance procedures are accurately implemented and efficient and to ensure that attendance data is accurate and robust on a daily basis; verifies the accuracy of all absence notes; verifies that all school sites are using correct attendance procedures; confers with relevant District personnel regarding attendance procedures to reconcile accounting discrepancies, and standardize District attendance accounting procedures; immediately reports all deficiencies to the assigned administrator for corrective actions and procedures.
• Continuously advises and informs all relevant district and site administrators of any attendance and enrollment issues immediately as the issues arise.
• Trains and provides work guidance to support staff within the District so that all individuals performing attendance related duties are performing these duties accurately and in accord with District procedures.
• Provides attendance and enrollment data as needed upon request by District administrators.
• Assists in assuring that attendance data collection and reporting methods are compliant with the law.
• Regularly communicates with county and state personnel as needed pertaining to attendance, budget, accounting, and other related duties.
• Assists in the formulation, revision, and implementation of computerized record keeping systems.
• Operates a computer, assigned software and peripheral equipment at a proficient level to record information and generate lists, reports and other materials.
• Attends and participate in a variety of in-service trainings and meetings, which may extend beyond normal work hours.
• Performs all duties in a discrete and confidential manner; refrains from providing any sensitive information without administrator authorization.
• Actively analyzes skills in all assigned area to continuously improve and remain current with all modern office procedures.
• Analyzes office processes and recommends new ideas and procedures to improve efficiency, on a continuing basis.
• Performs other related duties as directed.

INITIAL/MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, ABILITIES AND WORKING CONDITIONS:

• Governmental accounting principles and practices, financial control and reporting.
• District attendance policies and procedures.
• Modern office practices, procedures and equipment, including filing systems, and report writing. 
• District organization, operations, policies and objectives. 
• Applicable sections of State Education Code and other applicable laws. 
• Record-keeping techniques. 
• Maintenance of confidential and complex filing systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary. 
• Interpersonal skills using tact, patience and courtesy. 
• Effective oral and written communication strategies to ensure positive work relationships. 
• Operation of a computer and assigned software. 
• Budgeting practices regarding monitoring and control. 
• Methods of collecting and organizing data and information.

• Perform complex and responsible attendance and accountant duties requiring initiative and good judgment. 
• Independently organize work, with minimal supervision and guidance to address all assigned responsibilities in an efficient and correct manner.
• Perform and understand accurately complicated math and statistics and auditing techniques
• Prepare clear and comprehensive reports and maintain complex records
• Analyze situations accurately and adopt an effective course of action. 
• Compose correspondence and written materials independently or from oral instructions. 
• Assure efficient and timely completion of projects and activities.  
• Understand and resolve issues and problems. 
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Use tact and diplomacy in dealing with others.
• Organize and complete work in accordance with departmental and District objectives and priorities. 
• Establish and maintain cooperative and effective working relationships with others. 
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. 
• Function in diverse, multi-cultural, or difficult situations requiring tact, diplomacy, sensitivity, and discretion.
• Understand, develop, and maintain complex financial and statistical records.
• Operate a variety of office equipment including a computer and assigned software. 
• Maintain a variety of records and files. 
• Meet schedules and time lines. 
• Maintain regular and steady attendance.
• Plan and organize work. 
• Understand and work within scope of authority. 
• Work confidentially and with discretion.
• Complete work with many interruptions. 
• Compile, analyze and verify complex data and prepare reports. 
• Communicate effectively both orally and in writing.

• Hearing and speaking clearly to exchange information.
• Sitting for an extended period of time. 
• Light to moderate lifting, pushing and/or pulling 20 pounds maximum with lifting and/or carrying of objects weighing up to 20 pounds without assistance. 
• Dexterity of hands and fingers to operate and adjust equipment. 
• Bending at the waist, kneeling, or crouching. 
• Seeing to read a variety of materials.

OTHER REQUIREMENTS:

• Hearing and speaking clearly to exchange information.
• Sitting for an extended period of time.
• Light to moderate lifting, pushing and/or pulling 20 pounds maximum with lifting and/or carrying of objects weighing up to 20 pounds without assistance.
• Dexterity of hands and fingers to operate and adjust equipment.
• Bending at the waist, kneeling, or crouching.
• Seeing to read a variety of materials.