Receptionist

The Receptionist is responsible for receiving, screening, and directing visitors and incoming phone calls. This employee also handles opening and distributing the office mail and other general clerical tasks as assigned including: scanning, filing, typing, handling cash payments, and others. This position requires a high school diploma or equivalent, and two years of legal or general office experience is preferred.

E.O.E. LYON COUNTY strongly encourages women, minorities, individuals with disabilities and veterans to apply to all of our position openings.
Disclaimer: The above information on this announcement has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employee assigned to this job.

• REASONABLE ACCOMMODATION STATEMENT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• JOB SUMMARY: This is a non-exempt position. The employee in this position is responsible for receiving phone calls and visitors to the office by responding to their concerns and/or by directing them to the proper authority. This employee will also perform general clerical duties as directed by the supervisor and County Attorney. Hours are Monday through Friday, 8:00 a.m. to 5: 00 p.m. with a one-hour lunch break daily.

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

• ESSENTIAL FUNCTIONS:
• a. Receive and screen in-coming telephone calls;
• b. Greet visitors to the office, respond to their concerns and/or direct them to the proper authority;
• c. Open and distribute mail and other correspondence;
• d. General typing;
• e. Scan, electronically file, and organize a large volume of documents;
• f. Perform general clerical tasks and related duties as requested by the supervisor;

• i. Maintain a positive work atmosphere by acting and communicating in a respectful, cooperative, and professional manner with the public, co-workers, and management;
• j. Maintain composure, even in difficult or stressful situations;
• QUALIFICATIONS:
• a. Experience: Two years of general office and/or legal office experience is preferred. Expected to be performing in a satisfactory manner within twelve months on the job.
• b. Education: High school diploma, GED, or equivalent required. Training with emphasis in secretarial and/or legal process and/or data processing is desired.
• c. Knowledge: Must have the ability to receive, interpret, and follow verbal and written instructions. Required to read, write, and speak English fluently with the ability to speak a foreign language helpful. Must have or acquire knowledge relating to civil and criminal law. Knowledge of Microsoft Office Suite is a plus.

• e. Working Conditions: Very little adverse working conditions exist in this position. May be required to work overtime.

• g. Physical Requirements: Requires sufficient visual acuity to be able to read and write and operate equipment common to this position. Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone. Frequently required to lift items weighing up to 10 pounds to a height of 84 inches.

Employees hired after August 2018: Lyon County/City of Emporia (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position. For the Classification Series of LYON COUNTY/CITY OF EMPORIA: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:

Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).

Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).

Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).

Employees position requires pushing a maximum force of 5 pounds.

Employees position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:

Floor to knuckle: 45 lbs.

12 to knuckle: 45lbs.

Knuckle to shoulder: 22.5 lbs.

Shoulder to overhead: 22.5 lbs.

Carry: 45 lbs.

Push: N/A

Pull: N/A

PHYSICAL DEMANDS: LIFT/CARRY:

Stand: O 10 lbs. or less: C

Walk: O 11-20 lbs.: F

Sit: N 21-50 lbs.: F

Handling: N 51-100: N

Reach Outward: O Over 100 lbs.: N

Reach above shoulder: O PUSH/PULL:

Climb: O 12 lbs. or less: C

Crawl: O 13-25 lbs.: F

Squat or kneel: O 26-40 lbs.: O

Bend: O 41-100 lbs.: N

N (Not applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5 hrs/day

F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5 hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs. per day)

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FSLA).

Subject to criminal history record check, physical examination, and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.