Court Clerk I

To be considered for this position, an application MUST be submitted through our website, www.lyon-county.org/jobs

Lyon County is currently accepting applications for the full-time, non-exempt position of Canal Township Justice Court Clerk I.

This entry-level position involves providing administrative support within the justice court setting, requiring knowledge of legal office practices, court services, and regulations. Responsibilities include general office tasks, record-keeping, effective communication (oral and written), and a strong understanding of legal terminology. The ideal candidate can interpret and apply specific rules, codes, and procedures, perform detailed office support work, organize and maintain accurate records, build effective relationships with court personnel and the public, and demonstrate computer proficiency with accurate typing skills.

Minimum education: High school diploma. Ability to pass a background investigation and to qualify for and maintain certification to operate NCIC, NCJIS and related computers.

Salary Range*:

• $22.79 - $36.46 (Employee/Employer Paid Retirement)
• $19.35 - $30.96 (Employer Paid Retirement)

*Employees is this classification typically start at the beginning of the salary range, with opportunities for salary advancement based on merit.

Lyon County offers an excellent benefits package, including:

• Medical - County pays 100% employee coverage plus 50% spouse/dependent coverage

• Dental, Vision - County pays 100% of employee only, dependent coverage at employee’s cost

• Retirement benefits via the Nevada Public Employees Retirement System

• Twelve paid holidays

• Paid vacation and sick leave

• Flexible spending programs for child care and unreimbursed medical expenses

• Voya deferred compensation program

• And more!

Closes: Tuesday, March 11, 2025

To apply (applications MUST be submitted through our website to be considered): http://www.lyon-county.org/jobs

SUMMARY OF JOB PURPOSE:

Performs a variety of specialized clerical, technical, and administrative duties to assist the court in the adjudication of criminal, civil and traffic matters.

Both classifications (Justice Court Clerk I, II) must be able to perform the essential functions below. The differences between classifications are the level of mastery of the essential functions, the degree of supervision required when performing these functions, and the amount of lead direction provided to others.

Justice Court Clerk I: Entry-level class. The employee works under moderate supervision, performing the essential functions at an adequate level. The employee possesses a satisfactory understanding of court policies, practices, and procedures. The employee exercises some independent discretion within established parameters.

Justice Court Clerk II: Expert-level class. The employee works with minimal supervision, and has mastered the knowledge and skills needed to perform the essential functions. The employee has a thorough knowledge and deep understanding of court policies, practices, and procedures. The employee performs the essential functions at an expert level and may act as a lead, trainer, or project manager.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; explains processes and procedures.
• Processes civil filings; ensures documentation submitted for filing is timely, complete, and in compliance with applicable laws and rules of procedure; ensures all applicable fees are submitted with filings; logs, organizes, and maintains filed documents in accordance with court procedures.
• Processes traffic and criminal cases; completes judgment of conviction paperwork after defendants have been sentenced in court; prepares and clears warrants; creates payment plans; reschedules hearings according to situation; disperses paperwork and any other resources necessary to assist with completing court orders.
• Processes notices and clearances to the Department of Motor Vehicles (DMV) and complies with DMV regulations
• Performs varied fiscal tasks in accordance with the Minimum Accounting Standards (MAS) ordered by the Supreme Court Administrative Office of the Courts. Such tasks may include: receiving, recording and issuing receipts for filing fees, bail, fines and forfeitures; balancing cash drawer at the end of the day; creating daily bank deposits; balancing petty cash and requests change as needed; depositing money in the court's bank account ensuring accuracy of transactions; preparing, submitting and assuring proper accounts for vouchers; issuing payments and maintaining accounts payable; reconcile bank accounts, credit card payments, online payments and collection account payments.
• Records minutes of the all court proceedings for all civil, criminal, traffic and extradition hearings; Creates and processes orders from all hearings; Maintains exhibits after court proceedings.
• Processes monthly civil, criminal, traffic, and extradition reports for the Administrative Office of the Courts for accurate documentation for statistical purposes; process and maintain reports as required by Minimum Accounting Standards and ensures all cases are current in the court case management system for accurate statistical reporting.
• Assists in the preparation of court orders and bench warrants; issues and processes orders and bench warrants; monitors court files for compliance with orders.
• Operates, obtains information from, enters information into, and disseminates information from criminal history databases (NCJIS/NCIC) in accordance with applicable laws, policies, and procedures; prepares and maintains all required attendant documentation.
• Archives and maintains case files and documents according to Nevada State Revised Statues and Local Courts Records Retention Manual; ensures all files are completed and documented accurately prior to archiving and destroying.
• Performs a variety of administrative support duties, including complex, technical, and specialized duties unique to the operation of a Justice Court; performs such duties in accordance with applicable laws and court procedures.
• Contributes to the efficiency and effectiveness of the court's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Represents the County with dignity, integrity and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

Education and Experience:

• Justice Court Clerk I - High School diploma/GED; Two years of administrative support experience in a position requiring extensive public service contact
• Justice Court Clerk II - High School diploma/GED; Five years of administrative experience in a court setting equivalent to the position of Justice Court Clerk I
• OR an equivalent combination of education, training, and experience.

Required Knowledge and Skills:

Knowledge of:

• Policies, procedures, rules and regulations related to the court.
• Legal and court terminology.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and development of special report formats.
• Business arithmetic.
• Accepting monies and making accurate arithmetic calculations.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Skill in:

• Performing court administrative support duties.
• Organizing court activities and recording court proceedings accurately.
• Interpreting, applying an explaining applicable codes and regulations.
• Using applicable office terminology, forms, documents and procedures in the court of the work.
• Maintaining accurate case and office records and files.
• Composing correspondence independently or from brief instructions.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with those contacted in the course of work.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada Driver’s License.
• Must be able to qualify and maintain NCIC/NCJIS.
• Must be able to pass a criminal background check.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; stamina to remain seated for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communication in person or over the telephone.

Job Type: Full-time

Pay: $22.79 - $36.46 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $23 - $36