What are the responsibilities and job description for the Assistant position at LyondellBasell Industries?
LyondellBasell
Basic Function
The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations. This role supports the operational organization
The Admin Assistant also provides high-level administrative support by handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Assistant is a back-up for other department assistants during absences, and assists other Admin Assistants with plant initiatives.
Roles & Responsibilities
The responsibilities are guidelines for managing day to day activities & balancing initiatives / projects workload.
They include:
- Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results.
- Strong interpersonal skills
- Works independently, receives minimal guidance; acts as a resource for colleagues with less experience.
- Applies practices and procedures that have clear precedents and/or operational guidance.
- Arranges equipment / facilities for meeting (lunches & refreshments, if required)
- Schedule Meetings and Dialogs
- Maintain Purchasing Cards and statement reconciliations
- Ordering of plant production materials and office supplies
- Preparation of weekly and monthly plant statistical reports
- Mail Room
- Arrange travel Domestic and International
- Expense reporting
- Visitor notification (prepare guard notifications for outside visitors and vendors)
- Company owned pool vehicle(s)
- Register employees for training or pay for membership
- Work with vendors on purchasing items
- Purchasing promo items, safety gifts, employee recognition gifts
Min. Qualifications
- High School diploma or equivalent
- A minimum of 5 years’ experience
- Working knowledge of Microsoft Office Suite
- This position supports the 24 hour, 365 day per year operation team
- This position will be required to work during end of month activities to ensure timely completion of deliverables in support of month end reporting and reconciliation
Preferred Qualifications
- Excellent communication and organizational skills.
- Administrative, inventory, or accounting experience
- High proficiency in a PC Windows environment and/or SAP software applications.
- Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results.
- Strong interpersonal skills
Competencies
We are LyondellBasell – a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to champion our employees, and unlock value for customers, investors and society. LyondellBasell places high priority on diversity, equity and inclusion and is strongly committed to our planet, the communities where we operate and our future workforce. As one of the world’s largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.
Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.
LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.
LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics. The US EEO is the Law poster is available here.
