Job Description
Project Administrative Assistant
SUMMARY
Mortenson is currently seeking a Project Administrative Assistant for our Indiana Wind project that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site.
RESPONSIBILITIES
Perform clerical duties in alignment with Mortenson's guidelines
- Manage daily correspondence and incoming calls
- Maintain written and electronic records
- Provide data entry into the Event Management System for the Engineering staff
- Prepare materials for design and construction meetings
- Capture and prepare staff and owner meeting minutes
- Incorporate all processes and procedures that support the project closeout phase
Supply management
Manage communications with local suppliers for fuel / diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacementProcure consumables and office suppliesHandle the on-site delivery of mail, packages, materials and equipmentReceive, sort, and record deliveries into computer databasePrepare daily outbound shipmentsTrack and organize equipment inventoryOffice setup and maintenance
Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flowPlan and coordinate Project Safety CelebrationsOrganize and clean office as necessaryAdministration of craft workers
Manage the new hire documentation and coordination and conduct First Hour OrientationsEnter weekly timecards for payroll processingQUALIFICATIONS
Excellent organizational, detail and multi-tasking skills with the ability to be flexible as neededProficient skills in Microsoft OfficeStrong verbal and written communication skills across organizational levels and backgroundsShown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadershipBasic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reportsAbility to create systems and processes, and seek out additional responsibilitiesActive listening skills and effective communication including an openness to diverse input and feedbackAbility to travel up to 100%, if applicableHigh school diploma or GED required. Associates degree in business, or related field preferredPrevious administrative experience on a construction site preferredMinimum one year of administrative experienceNotary Public designation helpfulA few benefits offered include :
for Non-Craft & Non-Union Craft working 25 hours / week)
Medical and prescription drug plans that includes no additional cost vision coverageDental plan401k retirement plan with a generous Mortenson matchPaid time off, holidays, and other paid leavesEmployer paid Life, AD&D, and disability insuranceNo-Cost mental health tool and concierge with extensive work-life resourcesTuition reimbursementAdoption AssistanceGym Membership Discount ProgramThe base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations : Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
Please make note :
Visa sponsorship is not offered for this position.Our postings are typically open a minimum of 5 days and an average of 44 days.ABOUT MORTENSON
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.LI-GB1
Salary : $24 - $32
