Executive Assistant/Office manager

Overview

M&J Engineering, P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

Job DescriptionM&J is currently seeking an Executive Assistant/Office manager assigned to our Head Office at New Hyde Park, NY.  The successful candidate will provide high level operational and administrative support to a Senior Vice President and be instrumental in making sure everything in the office runs smoothly daily, which means ensuring office equipment is maintained, office supplies are ordered and available for use and all calls are answered, whilst carrying out several administrative jobs and providing support to all departments. The Office Manager will also meet and greet visitors so being personable and well-presented is a must. The Office Manager needs to be highly organized and self-motivated and have excellent attention to detail.

Recent graduates with little or no experience are encouraged to apply.

Apply to this job by sending your resume to: recruit@mjengineers.com

Responsibilities

Responsibilities

• Maintain DBE and MBE Certs for all states.
• Maintaining New York and New Jersey company book, meeting minutes.
• Ordering of all supplies for office and kitchen NY, other offices as needed.
• Assist with supply orders, field equipment orders, and promotional item orders.
• Handling incoming and outgoing mail.
• Unpacking office supplies.
• FedEx/UPS/USPS.
• Creating folders and labeling them.
• Various miscellaneous administrative tasks.
• Coordinate and register employees for conferences, seminars, events, and trainings.
• Certificates of Insurances for projects.
• Responsible for the input of information, as well as uploading documents, on various agency portals.
• Sub-contractor documents and agreements, forms, certifications, resumes, and letters.

Qualifications

• Notary License is preferred but not required.
• Microsoft Office and Adobe is required.
• Bachelor’s degree in related field preferred.
• Prior related office experience preferred but not required.

Benefits

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base.  We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff.  We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.