What are the responsibilities and job description for the Event Coordinator position at M. Shanken Communications?
M. Shanken Communications, Inc. is the home of Wine Spectator, Cigar Aficionado, and Whisky Advocate Magazines. In addition to publishing lifestyle magazines, websites and apps, we host a beloved series of consumer and trade events throughout the country each year including: New York Wine Experience, Big Smoke Las Vegas, WhiskyFest, Wine Spectator's Grand Tour and more. These events draw thousands of attendees every year.
M. Shanken Communications is seeking a detail-oriented, self-starting, and dynamic Event Coordinator to join our team. The ideal candidate has an interest in event management, is a team player who enjoys collaborating with others and tackles challenges with confidence and creativity.
Responsibilities:
- Assist with attendee ticketing and registration in preparation for the events and on-site. Including building out and managing ticket platforms.
- Assist with administrative tasks to help manage events from beginning to end, including vendor data collection and management, contract management, event material creation and editing.
- Aid in creating and maintaining event marketing campaigns (email promotions, social media images, promotional videos and print advertisements)
- Assist with event attendee customer service
- Assist with management and maintenance of event websites
- Day of event logistics assistance, including but not limited to load-in, set-up, registration, and vendor management.
Education & Experience:
- Bachelor’s Degree in communications, marketing, social science or related field.
- 1-3 years of experience in hospitality, event operations, event planning, marketing, public relations or relevant experience.
Preferred Knowledge, Skills and Abilities:
- Poised, professional, and enjoys collaborating with a team.
- Detail-oriented and strong time management skills
- Effective written and verbal communication skills.
- Strong leadership and project management skills
- Ability to work under pressure and manage multiple projects simultaneously.
- Ability to lift up to 25 lbs for event set-up
- Familiarity with Google Workspace, Excel, Powerpoint
- Interest in hospitality, wine, spirits and food a plus
- Familiarity with Wix websites and/or an event ticketing programs (CVENT, Tixr etc.) a plus
Compensation and Benefit Details:
Salary Range: $50,000-$65,000 annually and may vary depending on the candidate’s experience.
Location: Office in New York, NY — 4 days in-office with remote work option on Fridays. Candidates must have ability to travel and work flexible hours as needed for events including 5-6 weekends per year.
- Medical, Dental, and Vision
- 401(k)/Roth and Profit Sharing Plans
- Paid Time Off (Vacation, Personal and Sick)
- Transit Saver and Flexible Spending Plans
- Disability and Life insurance
Salary : $50,000 - $65,000
