What are the responsibilities and job description for the Administrative Assistant position at M SHAPIRO REAL ESTATE GROUP?
Position Description: Administrative Assistant
Job Description
We are a growing, fast-paced property management office seeking an Administrative Assistant. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
- Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Education & Experience:
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Office hours are Monday - Friday, 8:30 AM - 5:30 PM.
- Job Type: Full-time
