Administrative Assistant 2 (Front Desk Support)

POSITION SUMMARY : Provides administrative support to the company operations. Individual maintains a professional and pleasant demeanor in dealing with external and internal clients and maintains confidentiality of all corporate matters. Responsibilities in this role will require rotation of both front office and back-office duties. Collaboration with the administrative team is crucial to the success of the position.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Greets visitors to the facility, manages distributing and retrieving visitor badges, Maintains the visitor log and assures facility access procedure is followed. Daily inventory of visitor badges.
• Screens incoming calls and forwards to the correct individuals as appropriate. Sends faxes, makes photocopies, and assists with filing as requested.
• Responsible for keeping office supplies in a reasonable and organized fashion and maintaining an inventory log to prevent outages. Maintains a clean and welcoming appearance of the office. Ensures meeting rooms are clean and ready for meetings.
• Organize all aspects of corporate employee appreciation and social events. Attendance at events is mandatory to ensure event success. Assist with maintaining corporate calendar, professional communication to staff on event details, as well as updates to Intranet SharePoint events page.
• Organize meetings in a collaborative effort with meeting host(s), placing orders for catered meetings. Set up and cleanup of catered meetings and events. Provide administrative support in preparing meeting materials.
• Performs routine, basic administrative functions-including preparing reports and documents. This may also include administrative duties to support additional departments within the company.
• Performs delegated duties such as review of vendor invoices, expense documents.
• Performs other duties and as assigned.

CORE COMPETENCIES : To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies.

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES :

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer : Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and / or skills required of all employees in this classification

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