What are the responsibilities and job description for the Administrative Assistant - Engineering Support position at Mac's List?
Description
This position will be a fully onsite role, and the schedule for this role is 7am-4pm.
Responsibilities will include, but are not limited to :
- Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
- Clerical support including mailing, scanning, faxing and copying to management
- Provide real-time scheduling support by booking appointments / rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
- Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and / or client requirements
- Gather the appropriate information to generate reports for the projects you have been assigned
- Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
- Coordinate office space needs
- Assist with time entry and prepare expense reports for approval
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience :
Valued but not required skills and experience :
Sargent & Lundy is an
