What are the responsibilities and job description for the Administrative Assistant-Family Wellness and Health Clinic position at Mac's List?
Department : FamilyWellness and Health Clinic
FLSA Status : FullTime / Non-Exempt
Work Schedule : Monday-Friday8AM-5PM
Reports to : FWHC Director
Wage Range : $28.10-$37.67DOE / DOQ
Revision Date : 01 / 2025
Employee Benefits :
- Full Medical, Dental and Vision benefits after 60 daysemployment
o HL7N pays 100% of the insurance premium for Full-timeEmployees (30 hours ).
o HL7N pays 100% of the Employees $6,000 deductionutilizing the Navia Debit Card
Aboutthe Company
TheHealing Lodge of the Seven Nations is a residential treatment facility foryouth with co-occurring disorders (chemical dependency and mental health). TheHealing Lodge provides a safe and caring treatment setting located on 51 acres.Our wellness program offers a peaceful environment for treatment balanced intraditional, cultural, and spiritual values and practices. These values andpractices foster respect, honesty, generosity, strong cultural identificationand hope for positive life changes. The Healing Lodge treatment programintegrates cultural teachings and traditions into modern evidence-basedpractices in order to create a holistic approach toward healing. Residentsinclude both Native American and non-Native youth from all areas of the country.
Aboutthe Position
Under the supervision of the Family Wellness Healthcare Directorthis position serves as the department Administrative Assistant performing avariety of complex multi-disciplinary, compliance and business activities. Theposition requires excellent organizational and computer skills and the abilityto multi-task in a multi-disciplinary behavioral health / medical focuseddepartment.
EssentialDuties and Responsibilities include the following :
1. Assistsupervisor with the day-to-day operations.
2. Attending all assignedstaff / department meetings, and department / site meetings, and completingin-service and annual training.
3. Worksclosely with Procurement to maintain and report inventory of office suppliesand break room items ensuring the stock levels are managed effectively tosupport ongoing operations.
4. Facilitator and note taker fordepartment meetings.
5. Knowledge and adherence to allpolicies on safety and security.
6. Practicing confidentiality andprivacy protocols in accordance with HL7N policies and HIPAA requirements
7. Participating in complianceactivities to ensure ongoing consistent review.
8. Cross-trainingfor front desk scheduler.
9. Supportthe Director in overseeing the department's budget and credit cardexpenditures, ensuring optimal allocation and financial integrity.
10. Contributingto team effort by accomplishing assigned tasks with accuracy, activelyparticipating in group meetings and assisting others as necessary.
11. Prepare and maintain accuraterecords.
12. Prepare clear and concisereports using correct grammar, punctuation, and spelling.
13. Maintain objectivity andconfidentiality.
14. Gather and analyze data, drawconclusions, and make recommendations.
15. Use word processing,spreadsheet, and database applications on personal computer.
16. Participate in organization wideplanning of activities.
17. Other duties, responsibilities,and activities may change or be assigned at any time with or without notice.
PositionRequirements
Toperform this job successfully, an individual must be able to perform eachessential duty satisfactorily. The requirements listed below are representativeof the knowledge, skill, and / or ability required. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essentialfunctions.
This position requires the Covid-19 vaccine and applicable boosters.
Educationand / or Experience :
Certificates,Licenses, or Registrations :
No professional license required but must have verifiableexperience in behavioral healthcare field.
SpecialSkills :
Musthave advanced competency with office automation (Word, Excel, Access, andPowerPoint) systems and strong working knowledge of applicable nationalcertifications standards, such accreditation bodies. Strong analytical andcritical thinking skills. Attention to detail and the ability to problem solve.
Healing Lodge of The Seven Nations is an EEO employer - M / F / Vets / Disabled
Salary : $28 - $38
