Contracts Analyst

Description

JOB TITLE :  Contracts Analyst

LOCATION :  Remote, employee must have a suitable personal office location with a good internet connection, in a state / location approved by Xerces Society, strongly prefer Oregon-based employee). Portland-based office space available on drop-in basis.

COMPENSATION :  $67,163 per year

STATUS & SCHEDULE :  Full-Time, regular position scheduled to work ~ 40 hours / week.

JOB START DATE :  April 2025

APPLICATION DEADLINE :  February 5, 2025

APPLICATION INSTRUCTIONS :

All applications must be submitted via our application website at :

We are committed to creating a more diverse workforce that is welcoming to all employees and the communities we serve. As part of the application process, please be prepared to answer a brief essay question (1,000 characters or less) in which you describe some ways you might help Xerces collaborate with diverse audiences or historically excluded communities in this role.

Xerces provides accommodations for the job application process if needed. If you need an accommodation to complete the job application process, please email with your specific request.

JOIN US!

Come join a growing team of conservation professionals at the Xerces Society who are dedicated to protecting some of the world's most important animals. We are seeking a skilled and collaborative Contracts Analyst experienced in contract management to help us grow our programs and accomplish our conservation mission

At Xerces, we harness the knowledge of scientists and the enthusiasm of the public to implement conservation programs. We take action by helping farms and public agencies develop conservation plans for pollinators and beneficial insects, producing ground-breaking publications on insect conservation, training thousands of farmers and land managers to protect and manage habitat for beneficial insects, protecting endangered species and their habitat, and engaging the public to raise awareness about invertebrates found on farms, forests, prairies, deserts, streams, wetlands, towns and cities. Our methods focus on habitat conservation planning, education, scientific analysis, advocacy, and applied research to conserve invertebrates, such as bees, butterflies, mollusks, and fireflies.

WHAT YOU'LL BE DOING :

The Contracts Analyst supports Xerces' contract, procurement, and award compliance activities. This includes developing, negotiating and reviewing contract terms for grants, service agreements and vendor agreements, advising staff on contract compliance issues and working with others including outside council to interpret laws. The Analyst works closely with our Finance, Development, and Program staff, as well as with outside counsel and other external parties at all stages of the contract and subcontract lifecycle. The Analyst is supervised by the Compliance and Contracts Manager, and also coordinates their activity with both the Accounting Manager and the Financial Planning and Analysis Manager to ensure contract activities are closely coordinated with finance, accounting, procurement and audit activities.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES :

Pre-award Grant or Contract Development :

• Assist the Finance team and Development teams in pre-award activities with internal and external parties including review of proposed agreement terms to identify contract or budget issues.
• Review pre-award / contract terms for completeness, consistency with submitted proposals, and existing policies, practices and approved templates. Identify invoicing, grant restrictions, progress reporting, intellectual property, insurance requirements, unrelated business income, liability, and risk issues.
• Identify deviations from Xerces' policies and practices, requesting guidance from Finance, Development and Program staff to resolve. Implement proscribed solutions in final agreements and / or obtain approval for non-conforming / non-negotiable terms from Xerces management.
• Negotiate terms where possible and obtain internal approval of provisions if negotiation is not possible
• Be responsible for document creation, correspondence, approval routing and final document execution.

Post-award Grant or Contract Administration :

Procurement :

Other :

Requirements :

KNOWLEDGE, SKILLS, AND EXPERIENCE :

REQUIRED

PREFERRED

QUALIFICATIONS : REQUIRED

PREFERRED

PHYSICAL REQUIREMENTS :

Be able to perform the following with reasonable breaks and / or reasonable accommodations :

BENEFITS :  This position includes a generous benefits package including; thirteen paid holidays, paid time off accrued starting at a rate of 1.73 hours for every 30 hours of pay (15 days per year for a 40 hour / week schedule), medical, dental, vision, and prescription drug coverage, the option to participate in a pre-tax flexible spending account for medical and dependent care expenses, short-term disability insurance where not provided under state law, long-term disability insurance, participation in a 401k retirement program with employer contribution match upon meeting eligibility requirements, and a flexible work environment.

MORE INFORMATION :  For more information on the Xerces Society and our programs, please see our website :

APPLICATION INSTRUCTIONS :

All applications must be submitted via our application website at :

TERMS :  The Xerces Society is an at-will employer. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

MUTUAL ARBITRATION : Xerces policies require that employees accept a binding mutual arbitration agreement and process for dispute resolution as an alternative to a jury / trial process. Acceptance of the agreement is a condition of employment, and candidates are offered a position with a minimum of 72 hours to

EQUAL EMPLOYMENT OPPORTUNITY

The Xerces Society is proud to be an

Salary : $67,163