Executive Assistant

Job Summary :

Seabrook seeks a highly skilled and proactive Executive Assistant to provide top-level administrative support to senior executives and contribute to our team's success. The Executive Assistant will manage complex calendars, handle communications, and oversee various office operations to ensure seamless day-to-day activities. This role requires strong organizational skills, exceptional attention to detail, and the ability to maintain confidentiality with discretion. The ideal candidate is a self-starter dedicated to supporting executive leadership with professionalism and efficiency.

Job Duties and Responsibilities (Essential Functions) :

• Provides high-level administrative support and assistance to the CEO, CFO, and / or other assigned leadership staff.
• Manage multiple calendars efficiently, scheduling and coordinating meetings and appointments.
• Arrange travel logistics, including itineraries and accommodations.
• Prioritize and review incoming emails from multiple inboxes, ensuring timely responses and follow-ups.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Handle day-to-day administrative tasks, including document preparation, filing, correspondence, and report generation.
• Organize and prepare meeting materials and follow up on action items as needed.
• Act as a key point of contact between executives, internal teams, and external stakeholders, ensuring smooth communication and follow-ups.
• Support strategic initiatives and special projects by conducting research, preparing presentations, and tracking progress.
• Maintain a high level of discretion in handling sensitive company information and executive communications.
• Monitor deadlines and ensure timely completion of tasks assigned.
• Performs other duties as assigned.

Knowledge / Skills / Abilities :

Qualifications :

Physical Requirements :

Hourly Rate : $28-$34

Seabrook Offers

Salary : $28 - $34