What are the responsibilities and job description for the Police Chief's Executive Assistant position at Mac's List?
Description
What you will get to do :
- Various Confidential Administrative Support Duties - Performs confidential administrative support duties for the Chief of Police. Schedules, attends, participates in, and documents a variety of departmental matters. Files, tracks, and maintains a variety of confidential administrative documents and forms. Provides reception support, including answering phones, screening and prioritizing calls, greeting and directing visitors. Explains department programs, services, and functions. Responds to inquiries from other departments, divisions, and work groups; refers to others as necessary. Assists the public with information regarding city and department policies, procedures, and guidelines.
- Coordinate Chief's Office Operations and Activities - Coordinates programs and projects for the Chief. Provides management plan support, including coordinating and assembling information, entering data, researching and tracking information throughout the year, and producing reports. Manages and coordinates the Chief's schedule, calendar, and appointments, including making travel arrangements. Coordinates and schedules Chief's meetings; takes, processes, and shares meeting notes. Drafts communications on behalf of the Chief's office for review and signature. Handles public records request coordination, including notifying parties of requests to hold information related to requests, ensuring that information is gathered timely, and responding to requesting party.
- Outside Administrative Support - Supports boards, councils, committees and various community groups on behalf of the department. Acts as liaison for the chief's office to partnering police agencies and organizations. Prepares agendas and other documents as needed. Calendars committee meetings and prepares meeting rooms with beverages and snacks. Takes and transcribes meeting notes.
- Perform other duties as assigned.
Full details of Administrative Assistant 3 position can be found here.
Working Conditions :
Qualities we are looking for :
Qualifications
Minimum Qualifications :
Required Certification :
Resources to obtain certifications will be provided by the City of Gresham)
Preferred Qualifications (Ideal candidate will have the demonstrated knowledge, skills and ability to) :
Any offer of employment will be contingent upon a comprehensive background investigation and confirming the eligibility to be certified by the Law Enforcement Data System (LEDS).
Selection Process
To apply, please click "Apply" at the top of the job announcement.
Required Application Materials :
The City of Gresham offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education verified in your application. We encourage you to clearly describe how you meet the minimum and preferred qualifications and essential attributes in your required application materials.
If you desire a modification of this process to accommodate a disability, please provide your request in writing to , or by phone to 503-618-2729, upon submitting the required application documents.
A review of application materials including your response to supplemental questions submitted will determine which candidates will be invited to an interview. Communication with candidates will be done primarily through e-mail. Sometimes these messages may land in a spam or junk mail folder. We encourage you to monitor your inbox as well as the inbox within the governmentjobs.com portal for important updates related to this process.
Veteran's Preference : The City of Gresham provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran's preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran's disability preference letter from the US Department of Veteran Affairs at the time of application, unless the information is included in the DD Form 214 or 215.
Our Commitment : The City of Gresham is committed to providing equal employment opportunity to all qualified employees and applicants without unlawful regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, mental or physical disability, genetic information, veteran status, marital status, familial status, or any other status protected by applicable federal, Oregon, or local law.
Please direct questions about this position to 503-618-2800 or
If you need assistance with the online application, please contact NEOGOV directly at 1-855-524-5627.
The City provides full family, comprehensive medical and dental insurance. Vision and prescription coverages are included in the medical plans. Most limited term and regular status employees who work at least 30 hours per week pay nothing for their medical and dental coverage.
Medical Insurance Options :
Dental Insurance Options :
Additional benefits include : Employer paid life insurance and long term disability, an employer sponsored deferred compensation plan, flexible spending accounts (medical, child care), Public Employees Retirement System (PERS) retirement (City picks up the 6% employee's contribution), an employer contribution to a HRA / VEBA medical savings account, paid time off (PTO) accrual at a minimum of 12.66 hours per month, and 4 hours of sick leave, in additional to nine paid holidays and 3.5 paid floating holidays per year.
For more detailed information, please visit our Employee Benefits page at :
What is your highest level of education?
How many years of advanced level or progressively responsible administrative support experience do you have?
Based on your response to advanced level or progressively responsible administrative support experience, please describe when and where you acquired this experience and duties performed. If you do not have this experience, please type 'N / A'.
Which one of the following best describes your highest level of Microsoft Word proficiency?
Which one of the following best describes your highest level of Microsoft Excel proficiency?
Which of the following best describes your experience that includes planning, organizing, and performing administrative and coordination activities in support of a program(s)?
Please describe your experience planning, organizing, and performing administrative and coordination activities in support of a program(s) and where you acquired this experience (include employer name and dates). If you do not have this experience, please type 'N / A'.
Which of the following best describes your experience assisting in developing a management plan, goals, objectives, policies, and procedures for a program?
Please describe your experience handling confidential information and materials. Please include where you have gained your experience.
Required Question
