What are the responsibilities and job description for the Program Assistant, Department of Medical Education and Clinical Sciences (DMECS) position at Mac's List?
Online applications must be received before 12 : 00am on :
February 3, 2025
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s) :
107M-YN_CS_NPS - Program Assistant
Business Title :
Program Assistant, Department of Medical Education and Clinical Sciences (DMECS)
Employee Type : Classified
Position Details : Summary of Duties :
Under general supervision, the position is responsible for independently performing a variety of confidential administrative duties to support activities within the Department of Medical Education and Clinical Sciences (DMECS). This includes the coordination of the DMECS Community Faculty appointment and renewal process (approximately 2,500 current affiliate members) via database entry and maintenance, communication with diverse and geographically dispersed stakeholders across the College and University, and identification of process improvements.
The Community Faculty appointment, renewal and advancement process requires specialized knowledge of policy, procedures and the understanding of use and interface of multiple electronic systems unique to DMECS. The DMECS Program Assistant will collaborate to identify, investigate, propose solutions, solicit feedback and resolve problems which impact multiple stakeholders to perform this and other projects.
Additionally the Program Assistant will provide administrative support to leaders within the department, scheduling meetings and events, calendar coordination, and other document creation requiring strong Microsoft Office skills; database entry, spreadsheet maintenance, travel processing, purchasing support, and responding to inquiries which require substantive knowledge of policies and procedures.
Each DMECS Program Assistant will be assigned specific Vice Chairs to support. Support will extend to the faculty affiliated with the Vice Chair and the program assistant will support faculty annual reviews, promotion / advancement, renewals and other related needs processes.
A courteous manner and a high-level of professionalism are required as this role frequently interacts with executive team leaders from the college, campus and university system, as well as, community and business leaders throughout the state.
- This posting may be used to fill multiple positions.
Essential Job Duties :
35% Community Faculty Appointment Process
30% Vice Chair Administrative Support
20% Community Faculty Actions
10% Department Support
5% Other
Required Qualifications :
Additional Requirements :
Preferred Qualifications :
executive, senior leadership, director, and / or manager level.
Additional Information :
Area / College : Elson S. Floyd College of Medicine
Department Name : Department of Medical Education & Clinical Sciences
City, State, Zip : Spokane, WA 99202
Department Link :
Monthly Salary : $3,239 to $4,299 | Range #37 | Steps A-M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.
Benefits : WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for Civil Service / Classified staff and Total Compensation.
Overtime Eligibility : Eligible
FTE : 100%
This is a Permanent position.
Background Check : This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and / or financial information, unsupervised access to university buildings / property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions :
The screening of applicants begins December 19, 2024.
Applicants must upload the following documents to their online application.
External candidates , please upload all documents in the "Resume / CV" section of your application. Internal candidates , please upload all documents in the "Resume / Cover Letter" section of your application.
Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
Time Type : Full time
Position Term :
WASHINGTON STATE UNIVERSITY IS AN
Salary : $3,239 - $4,299
