On-site in Seattle : Persons in these roles are expected to work from our offices in Seattle.
Compensation Range : $79,200 - $118,800
Who You Are :
The Executive Assistant will support our Research team leads and is a unique role within Ai2's org structure. This role will encompass Executive Assistant responsibilities. Reporting to a cross-functional team of three Research Directors, this role provides support and continuity allowing leads to focus on other core duties.
Your Next Challenge :
The essential functions include, but are not limited to the following :
- Provide executive support to multiple technical research leads across Ai2.
- Schedule and manage : team meetings / agendas, reading groups, invited speakers, resource bookings, intern proposals and timelines, etc.
- Meetings, events, and travel organization and support
- Gatekeep on behalf of multiple executives with competing priorities.
- Partner with other EAs to adopt best practices across the organization to break down silos.
- Plan team events (e.g., offsites, social gatherings, etc.)
- Manage directors calendars, as needed, including university calendars for leads who are professors.
- Expense reporting, reimbursements
- Organization of administrative documents
- Correspondence and letter writing / submission support
- Oversee the job application review process and recommend improvements, as needed
What You'll Need :
Demonstrated ability working in a cross-organizational capacityStrong organizational skills with impeccable attention to detailExcellent written and verbal communication skillsAbility to prioritize tasks and meet deadlinesSuperior time management skills and ability to keep others on taskAvailability after hours will be sometimes be expectedFull time in office roleStrong problem-solving skills and ability to work independentlyProficiency with project management tools and softwareEducation / experience
Bachelor's Degree or relevant experience.At least five years of experience supporting high-level executives in a fast-paced environmentPhysical Demands and Work Environment :
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Must be able to remain in a stationary position for long periods of time.The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.The ability to observe details at close range.Can work under deadlines.A Little More About Ai2 :
Ai2 is a Seattle based non-profit AI research institute founded in 2014 by the late Paul Allen. Our mission is building breakthrough AI to solve the world's biggest problems. We develop foundational AI research and innovation to deliver real-world impact through large-scale open models, data, robotics, conservation, and beyond.
In addition to Ai2's core mission, we also aim to contribute to humanity through our treatment of each member of the Ai2 Team. Some highlights are :
We are a learning organization - because everything Ai2 does is ground-breaking, we are learning every day. Similarly, through weekly Ai2 Academy lectures, a wide variety of world-class AI experts as guest speakers, and our commitment to your personal on-going education, Ai2 is a place where you will have opportunities to continue learning alongside your coworkers.We value diversity - We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA community, and people with disabilities of any kind.We value inclusion - We understand the value that people's individual experiences and perspectives can bring to an organization, and we are building a culture in which all voices are heard, respected and considered.We emphasize a healthy work / life balance - we believe our team members are happiest and most productive when their work / life balance is optimized. While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid vacation and sick leave as well as family leave.We are collaborative and transparent - we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, and even quicker to share and jointly problem solve our failures.We are in Seattle - and our office is on the water! We have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, and we have so much else. We even have kayaks for you to paddle right outside our front door. We welcome interest from applicants from outside of the United States.We are friendly - chances are you will like every one of the 200 (and growing) people who work here. We do.Ai2 is proud to be an
Salary : $79,200 - $118,800
