VP of Internal Operations

Title : VP of Internal Operations

Reports to : President

Position : Full-Time, Exempt

Location : Oregon City; hybrid

Salary : $120,000-$135,000 / year

Benefits : PTO , health, vision, dental, retirement

About Willamette Falls Trust

Our mission is to champion and sustain an exceptional Willamette Falls experience that offers year-round connection to the grandeur of the Falls, historic and cultural interpretation, healthy habitat, public open spaces and elevates Tribal voices and interests in the Falls and its waterway. Willamette Falls Trust is dedicated to the development of an exceptional Willamette Falls experience, open to the public. The Trust works with Indigenous communities with connections to the Falls, including the Confederated Tribes and Bands of the Yakama Nation, Confederated Tribes of Siletz Indians, Confederated Tribes of The Umatilla Indian Reservation, Confederated Tribes of Warm Springs, and the greater Portland urban Indigenous community to ensure their voices and experiences are represented at the falls.

About You

You are a dynamic and collaborative leader who thrives in complex, fast-paced environments. With a strong background in operations and project management, you excel at developing systems and processes that drive organizational success. You are a strategic thinker who knows how to balance operational efficiency with mission alignment, and you take pride in creating a workplace culture that fosters inclusion, adaptability, and excellence.

Your leadership is rooted in a deep commitment to culturally relevant practices and a keen sense of integrity. You have a proven ability to work effectively with diverse communities, including Indigenous groups and other historically marginalized populations. Your approach is both innovative and detail-oriented, allowing you to navigate ambiguity, manage competing priorities, and deliver results that support long-term organizational goals.

You bring expertise in financial management, human resources, compliance, and IT systems, ensuring that internal operations run smoothly while supporting organizational growth. Whether managing complex projects, overseeing capital campaigns, or collaborating with contractors and staff, you are results-driven and always focused on advancing the mission. Your exceptional organizational and communication skills, combined with a team-player attitude, make you an invaluable leader who inspires confidence and trust.

The Position

Reporting to the President, the Vice-President of Internal Operations manages all internal functions of the Willamette Falls Trust. This includes oversight of Finance, HR, Project Management, Contractor Engagement, and Organizational Systems.

The VP of Internal Operations will bring the technical and managerial sophistication needed to conduct complex project management and prepare organizational systems in a manner that enhances the Trust’s mission. This position works collaboratively with the Trust’s leadership, staff and board, and key contractors and vendors to conduct all project management associated with projects at Willamette Falls, including west-side developments around Moore’s Island.

The ideal candidate will have strong experience in rapid-growth settings, with a preference for experience in nonprofits relying on philanthropic support and Indigenous communities.

Responsibilities

Systems Development & Information Technology :

• Develop and implement organizational systems and procedures that ensure operational excellence across functions. Systems include but are not limited to budget and financial management, integration of financial and philanthropy processes, procurement, human resources, information technology, compliance, facilities, and risk management.
• Responsible for procurement of supplies, materials, equipment, and inventory management.
• Ensure ongoing monitoring and implementation of contracts.
• Ensure staff members understand the procedures and have the resources to operate effectively.
• Support IT needs, including managing IT assets, assisting staff with IT issues as able, and serving as the main touchpoint.
• Coordinate technology implementation (planning, procurement, and training).

Financial Management :

Project Management :

Human Resources :

Facilities & Compliance :

Qualifications

Working Conditions

This is a hybrid position. Occasional evening or weekend work is required to carry out events and meetings. Occasional travel is required largely within the region (Oregon and Washington) to participate in and facilitate donor meetings, events, and professional development training. Work can be fast-paced with multiple projects and objectives in motion and will sometimes require moderate physical activity. Some activities may require moving up to 50 lbs.

Salary & Benefits

120,000-$135,000 / year, plus benefits (health, vision, dental insurance, retirement)

3 weeks PTO, floating holidays, generous parental leave, flexible schedule

Willamette Falls Trust is committed to improving its diversity, equity, and inclusion efforts and fostering an environment where all people are welcome. We encourage applications from a diverse pool of applicants. Willamette Falls Trust provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or gender identity.

Application Instructions

Nonprofit Professionals Now is pleased to be working with Willamette Falls Trust to fill this key leadership position. All applications must include a resume and cover letter and will be reviewed by the application deadline.

We are focused on building a diverse and inclusive workforce. If you’re excited about this position but do not meet all the qualifications listed, we still encourage you to apply.

Application deadline : February 9, 2025

Compensation $125,000-$135,000 / year

Posted : Wednesday, January 15, 2025

Job # 251

Salary : $120,000 - $135,000