What are the responsibilities and job description for the Legal Secretary position at Machado Law Group, LLC?
The Clerical Assistant / Legal Secretary provides administrative support to attorneys by managing correspondence, scheduling, and document preparation. This role requires a strong understanding of legal terminology, procedures, and documentation.
Key Responsibilities:
- Document Preparation: Format and proofread legal documents such as briefs, pleadings, contracts, and legal correspondence. Ensure documents comply with legal procedures and formatting requirements.
- Case Management: Maintain and organize case files. Track case progress and deadlines, ensuring timely filing of documents.
- Scheduling: Coordinate and schedule meetings, hearings, depositions, and appointments. Manage attorneys' calendars.
- Client Interaction: Communicate with clients and other parties involved in legal matters. Handle inquiries, provide information, and relay messages accurately.
- Filing and Record Keeping: Maintain electronic filing system using Clio. Ensure all documents are filed correctly.
- Administrative Support: Maintain and monitor calendars, schedule mediations, meetings, and telephone conferences, and perform general office duties such as answering phones, and managing email correspondence.
- Court Filings: File legal documents with courts and regulatory agencies. Ensure adherence to court rules and deadlines.
Skills and Qualifications:
- Experience: Previous experience as a legal secretary
- Knowledge: Familiarity with legal terminology, procedures, and document formatting. Proficiency in office software (e.g., Microsoft Office Suite)
- Skills: Excellent organizational, time management, and multitasking abilities. Strong attention to detail and accuracy. Effective written and verbal communication skills.
- Discretion: Ability to handle confidential and sensitive information with integrity and professionalism.
- Multi-Tasking; Ability to multitask and work in a fast paced environment.
Job Types: Full-time, Part-time
Expected hours: 20 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
Work Location: In person