Administrative Assistant

Job description

Job Summary
MECHEM is seeking a highly organized and motivated Administrative Assistant to join our team. We are looking for an individual who is passionate about delivering exceptional service and support to our staff, tenants, and property management teams while handling essential bookkeeping duties.

Job Responsibilities:

• Provide administrative support to various departments within the company, including scheduling appointments, preparing reports, maintaining files, and managing databases.
• Manage incoming and outgoing correspondence, including emails and physical mail, responding to inquiries promptly and professionally.
• Assist with coordination and planning of company events, including reserving meeting spaces and managing vendor relationships.
• Coordinate travel arrangements for employees, including booking accommodations, transportation, and other logistical needs.
• Assist in preparing presentations, reports, and other documents as required.
• Maintain inventory of office supplies and order new supplies when necessary.
• Organize tenant inquiries, requests, and service appointments, ensuring timely responses.
• Support property management teams with administrative tasks, including processing work orders and keeping track of property maintenance.
• Handle basic bookkeeping duties, including processing invoices, managing petty cash, and maintaining financial records.
• Assist with the preparation of financial reports and budgets.
• Perform other administrative duties as needed.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1-2 years of experience in an administrative support role, preferably in property management or real estate.
• Experience with bookkeeping or financial recordkeeping is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work both independently and collaboratively within a team.
• Customer service-oriented with a positive, professional attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a willingness to learn new software.
• Experience with accounting software or property management systems is a plus.
• Ability to manage multiple tasks efficiently and prioritize effectively.

At MECHEM, we value diversity and inclusion and encourage all qualified individuals to apply for this opportunity. We offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and employee development opportunities.

If you are a detail-oriented, customer-focused individual looking for a challenging and rewarding administrative position with bookkeeping responsibilities, we encourage you to apply to join our team at MECHEM.

Ergonomic Workspace:

• Yes

Work Location:

• 6101 Montana Ave., El Paso, TX 79925

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Customer Service : 3 years (Required)
• Administrative: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $12 - $14