Human Resources Operations Specialist

Come join our team!

We’re looking for talented individuals to join our team and enjoy a rewarding career with great benefits, including:

$1,000 Retention Bonus (after 1 year)

Paid Time Off

11 Paid Holidays

Eligible to participate in the 401(k) Plan

Competitive Benefits

MPS, a division of Macmillan Publishers, a leading US publisher of Trade and Academic titles, has a job opening for a Human Resources Operations Specialist in our Gordonsville facility. MPS provides back office support, warehousing, and, fulfillment for Macmillan US, and is their primary distribution facility for North America.

Position Summary

The HR Operations Specialist plays a critical role in ensuring the HR team operates efficiently by managing administrative processes, supporting communications and scheduling efforts, and maintaining compliance. This role is ideal for a proactive, detail-oriented professional with strong organizational and communication skills who aspires to grow into an HR leadership position.

Key Responsibilities

Task & Deadline Management:

• Track HR projects, maintain team calendars, and ensure key HR deadlines are met.
• Update calendars with important deadlines, reminders, and events.
  
  

HR Operations Support

• Assist with administrative tasks, such as scanning, filing, and maintaining organized records in the appropriate locations.
• Support HR process improvements and system administration.
  
  

Scheduling & Coordination

• Help schedule interviews, meetings, employee events, and training sessions, ensuring timely follow-ups.
• Coordinate logistics for various activities, including employee lunches, wellness initiatives, and commemorative month events.
  
  

Employee Communication

• Draft and distribute company-wide HR communications, policy updates, and reminders.
• Assist with communications for wellness initiatives, employee engagement activities, and other HR-related events.
  
  

Recruiting Support

• Assist in conducting reference checks for job candidates.
• Coordinate and schedule New Hire Orientations and other applicable onboarding meetings.
• Prepare Swag Bags for new hires.
• Collect, maintain, and follow-up on new hire forms and documents.
  
  

Compliance & Reporting

• Support HR compliance efforts by tracking legal and regulatory requirements (FMLA, ADA, OSHA, etc.).
• Generate reports and assist with data tracking as needed.
  
  

Process Improvement

• Identify inefficiencies in HR workflows and recommend solutions to enhance team efficiency.
  
  

Qualifications & Skills

• Some college preferred; however, equivalent professional experience will be considered in place of formal education
• Ability to; read and interpret documents such as benefit manuals, operating instructions, and handbooks, write routine reports and correspondences, and the ability to speak effectively before groups of employees of the organization
• Ability to; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent and to prepare and interpret bar graphs
• Strong interest in pursuing a career in human resources.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite and familiarity with HRIS (Human Resources Information Systems) preferred.
  
  

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender Identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of MPS.