What are the responsibilities and job description for the Event Coordinator position at Macomb County Chamber?
Programs and Events Coordinator
Macomb County Chamber of Commerce
Business Overview:
The Macomb County Chamber is a dynamic membership organization serving as the leading voice for businesses and advocating on key issues in Macomb County. We operate in a fast-paced, collaborative office environment and are seeking an exceptional candidate to join our dedicated team.
Position Overview
Title: Programs & Special Events Coordinator
Reports to: CEO
Classification: Exempt (Full-Time)
Location: Office-based with time at events and member locations
Position Summary
The Programs & Events Coordinator is responsible for planning, coordinating, and executing all Chamber events, including signature annual events such as the Annual Meeting, Athena Awards, Golf Tournament, 40 Under 40, and the Hall of Fame. This role requires a highly organized, self-motivated, and results-oriented professional who can manage multiple tasks, build strong relationships, and deliver high-quality events that support the Chamber’s mission.
Key Responsibilities
- Event Planning & Execution:
o Plan and coordinate logistics for all Chamber meetings and events (on-site and off-site).
o Manage event promotion, finances, sponsorships, and logistics to ensure successful execution.
o Oversee event registration, check-in, payment collection, and setup.
o Ensure events meet financial and attendance goals, providing post-event reports on outcomes.
- Sponsorship & Revenue Development:
o Develop sources of non-dues revenue through sponsorships, partnerships, and donations.
o Solicit sponsorships and auction donations for Chamber events.
- Vendor & Partner Relations:
o Establish and maintain vendor relationships, securing preferred pricing for event services.
o Negotiate contracts to ensure cost-effective event execution.
- Marketing & Communications:
o Work with external marketing and PR agencies to provide event materials on time.
o Coordinate with the communications team to promote events via social media, email campaigns, and flyers.
o Capture event photos for promotional use.
- Administrative & Committee Support:
o Serve as a liaison for the Programs & Marketing Committee, Shop Local Committee, and other committees as assigned.
o Produce invitations, thank-you letters, and event-related correspondence.
o Maintain and distribute a two-month Chamber events calendar.
- Continuous Improvement & Strategic Planning:
o Analyze event schedules and develop strategies for optimizing resources and communication.
o Benchmark with other organizations to identify best practices and implement improvements.
Qualifications & Skills
- Bachelor’s degree in a related field or equivalent work experience.
- 2-4 years of experience in event planning, chamber/association management, or nonprofit work preferred.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent verbal and written communication skills.
- Strong negotiation skills and ability to build relationships with vendors, sponsors, and stakeholders.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and collaboratively in a team environment.
- Strong problem-solving skills and ability to remain calm under pressure.
Physical Requirements
- Ability to stand, walk, kneel, and bend for extended periods.
- Ability to lift and carry up to 30 pounds.
- Comfortable working on a computer for extended periods.
Compensation & Schedule
- Salary: Commensurate with experience and qualifications.
- Schedule: Monday to Friday, with occasional evenings and weekends required for events.
How to Apply
Interested candidates should submit a cover letter, resume, and three professional references via email to careers@macombcountychamber.com
Salary : $40,000 - $55,000