What are the responsibilities and job description for the Grant Management Specialist position at Macomb County Government?
CLASSIFICATION TITLE:
Grant Management Specialist
SALARY:
$52,892.12 - $68,411.53
DEPARTMENT:
Health & Community Services
Opening Date:
02/04/2025
Closing Date:
02/18/2025 12:00 a.m.
FLSA STATUS: Non-exempt - Overtime pursuant to Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
GENERAL SUMMARY
Under direction, this position assists in the development and implementation of federal grant funded health and community services programs and initiatives to support Health and Community Services mission. This includes researching, evaluating and analysis of program compliance and effectiveness. Additional responsibilities include grant monitoring, compliance, and reporting.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Assists in managing, coordinating, and monitoring of Health and Community Services (H&CS) grant programs.
Assists in the development, planning, analysis and implementation of grant programs and initiatives to support H&CS’s mission.
Researches, evaluates, and monitors H&CS’s grant programs.
Monitors the budgets and spending of H&CS’s grant programs.
Assists in ensuring compliance of grant programs with established state and federal guidance.
Assists in the monitoring of program evaluation metrics, including reporting compliance and report writing.
Assists with processing, submitting, and tracking all required documentation necessary for the approval of grant funded purchases.
Maintains records and prepares forms, reports and correspondence related to grant funded H&CS programs.
Attends and participates in meetings, presentations and conferences representing H&CS to discuss and explain grant programs.
Facilitates and encourages the exchange of information with local, county, and regional metropolitan agencies.
May oversee the work of other staff as assigned.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
- Associate’s Degree in Accounting, Public Administration, Business Administration, Communications or a related field from an accredited college or university
- A minimum of two (2) years of experience in grant administration in a public sector or non-profit setting, including grant writing and reporting
Preferred Education and Experience
- Bachelor’s Degree in Accounting, Public Administration, Business Administration, Communications or a related field from an accredited college or university
Required Licenses or Certifications
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Grant administration, reporting and general accounting principles
- Planning, budgeting, and contracting practices
- Use and application of current computer programs, including Microsoft Suite and Outlook.
- Familiarity with researching grant policy and federal regulations
Skill in:
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers, vendors, outside professionals, agencies and the public
- Working cross-functionally with programmatic and accounting/finance staff
- Problem-solving including thinking of new, allowable ways to execute effective programs while maintaining grant compliance
- Working with departments with their different primary functions
Ability to:
- Work effectively in stressful conditions and make responsible decisions appropriate to the scope of the position and according to established laws, policies, and procedures
- Understand and carry out oral and/or written instructions
- Prepare and present technical reports in a clear and concise manner
- Work effectively with diverse populations
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Conduct oneself with tact and courtesy
WORK ENVIRONMENT/CONDITIONS
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: O
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: N/S
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85 decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand:
Balancing on even or uneven surfaces/ground: F/C
Bending (forward or backward bending at the waist): F/C
Climbing up or down stairs, ladders, scaffolding and platforms:
Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: O
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another up to 34 pounds: O
Push/Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: F/C
Walking considerable distances in the facility on multiple surfaces: F/C
Running considerable distances in the facility on multiple surfaces: N/S
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
GRANT OR EXTERNALLY FUNDED POSITION –This position will continue only if sufficient grant or external funds are provided.
About Us
Macomb County is Michigan’s third most populated county, boasting a population of more than 865,000 residents and growing. From the densely-populated southern cities to the rural northern villages, Macomb County possesses a wealth of assets that make it a desirable place to live, work and play! As the county gains in population and cultural diversity increases, initiatives such as the dignity campaign enables us to cultivate a community that embraces all people and celebrates their unique contributions. Through collaborative community-based activities, Macomb County is promoting multiculturalism and inclusiveness.
Salary : $52,892 - $68,412
