What are the responsibilities and job description for the Judicial Court Clerk position at Macomb County Government?
Classification Title
Judicial Court Clerk
Salary
$48,083.75 - $62,192.32
Department
Opening Date:
04/16/2025
Closing Date
05/01/2025 12:00 a.m.
FLSA STATUS: Non-exempt; Overtime pursuant to Collective Bargaining Agreement
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
General Summary
Under direction, works directly with judges, attorneys, probation officers, Friend of the Court, and the public. The classification may be assigned to multiple courtrooms or a single courtroom. When assigned to a courtroom, prepares judge’s daily docket. Administers the docket in the courtroom and enters the results of hearings into the court’s computerized case management system. When assigned to the general Court Section, performs the duties of an Office Assistant Senior such as processing documents received from counter customers, electronic customers, mail and fax filers. As the official record keeper of all Court events and rulings, receives, processes and maintains documents filed in accordance with Michigan Court Rules. Creates an accurate register of actions of all events relied upon by various local, state and federal governmental agencies such as the Michigan Department of Corrections, Michigan State Police, Macomb County Prosecuting Attorney, Macomb County Sheriff, and Friend of the Court.
Essential Functions And Responsibilities
Receives, reviews, posts, processes, certifies, and forwards legal pleadings, documents and correspondence from attorneys, unrepresented parties, and other departments ensuring compliance with court rules and procedures.
Organizes and maintains paper and electronic records and files of court proceedings.
Prepares judge’s weekly docket by gathering and preparing files and flagging the docket in advance with relevant codes.
Checks all parties into cases on the docket, manages the flow of cases called and ensures the efficient operation of the courtroom.
Administers oaths to witnesses and foreign language translators.
Provides judge and attorneys with juror lists and jury box seating charts; draws and swears in jurors.
Enters the results of hearings into the court’s computerized case management system using both memorized codes and free text.
Processes documents filed in the courtroom, schedules subsequent court events by coordinating the schedules of the court, parties and attorneys.
Translates judge’s oral orders into writing for unrepresented litigants, reviews orders drafted by attorneys for consistency with the judge’s rulings, and enters orders into the court case management system.
Acts on the behalf of the judge when copying true orders.
Responds to inquiries from the public regarding court proceedings, appearances, hearing dates, adjournments, outstanding warrants and other related court matters.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
Qualifications
Required Education and Experience:
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: O
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85 decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand
Balancing on even or uneven surfaces/ground: N/S
Bending (forward or backward bending at the waist): N/S
Climbing Up Or Down Stairs, Ladders, Scaffolding And Platforms
Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: N/S
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another (covered by the items below):
Up to 10 pounds: O
Up to 50 pounds: N/S
More than 50 pounds: N/S
Over 100 pounds: N/S
Push / Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: O
Walking considerable distances in the facility on multiple surfaces: N/S
Running considerable distances in the facility on multiple surfaces: N/S
General Requirements And Disclaimers
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County, & Municipal Employees (AFSCME Local 411) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
Judicial Court Clerk
Salary
$48,083.75 - $62,192.32
Department
Opening Date:
04/16/2025
Closing Date
05/01/2025 12:00 a.m.
FLSA STATUS: Non-exempt; Overtime pursuant to Collective Bargaining Agreement
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
General Summary
Under direction, works directly with judges, attorneys, probation officers, Friend of the Court, and the public. The classification may be assigned to multiple courtrooms or a single courtroom. When assigned to a courtroom, prepares judge’s daily docket. Administers the docket in the courtroom and enters the results of hearings into the court’s computerized case management system. When assigned to the general Court Section, performs the duties of an Office Assistant Senior such as processing documents received from counter customers, electronic customers, mail and fax filers. As the official record keeper of all Court events and rulings, receives, processes and maintains documents filed in accordance with Michigan Court Rules. Creates an accurate register of actions of all events relied upon by various local, state and federal governmental agencies such as the Michigan Department of Corrections, Michigan State Police, Macomb County Prosecuting Attorney, Macomb County Sheriff, and Friend of the Court.
Essential Functions And Responsibilities
Receives, reviews, posts, processes, certifies, and forwards legal pleadings, documents and correspondence from attorneys, unrepresented parties, and other departments ensuring compliance with court rules and procedures.
Organizes and maintains paper and electronic records and files of court proceedings.
Prepares judge’s weekly docket by gathering and preparing files and flagging the docket in advance with relevant codes.
Checks all parties into cases on the docket, manages the flow of cases called and ensures the efficient operation of the courtroom.
Administers oaths to witnesses and foreign language translators.
Provides judge and attorneys with juror lists and jury box seating charts; draws and swears in jurors.
Enters the results of hearings into the court’s computerized case management system using both memorized codes and free text.
Processes documents filed in the courtroom, schedules subsequent court events by coordinating the schedules of the court, parties and attorneys.
Translates judge’s oral orders into writing for unrepresented litigants, reviews orders drafted by attorneys for consistency with the judge’s rulings, and enters orders into the court case management system.
Acts on the behalf of the judge when copying true orders.
Responds to inquiries from the public regarding court proceedings, appearances, hearing dates, adjournments, outstanding warrants and other related court matters.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
Qualifications
Required Education and Experience:
- Possession of a high school diploma or certificate of successful completion of the General Education Development (GED) Test
- Two (2) years of related work experience processing civil, criminal and/or domestic cases in a court or legal setting
- Michigan Law Enforcement Information Network (LEIN) certification within four (4) months of employment
- Civil, criminal and/or domestic case processing experience in a court setting
- Experience with CourtView, OnBase, Microsoft Word and Excel, and Google G-Suite
- Post-secondary degree or certificate in a law related field
- Possession of a valid Michigan driver’s license, operable automobile and insurance
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
- Court terminology, court records, documents, and procedures
- Modern office procedures, office equipment, computer hardware and software
- Organizational skills necessary to effectively plan and execute case processing
- Using good professional judgment
- Courteously respond to concerns of citizens, attorneys and employees while simultaneously handling multiple duties and managing disruptions
- Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
- Conduct oneself with tact and courtesy
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Work independently
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: O
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85 decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand
Balancing on even or uneven surfaces/ground: N/S
Bending (forward or backward bending at the waist): N/S
Climbing Up Or Down Stairs, Ladders, Scaffolding And Platforms
Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: N/S
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another (covered by the items below):
Up to 10 pounds: O
Up to 50 pounds: N/S
More than 50 pounds: N/S
Over 100 pounds: N/S
Push / Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: O
Walking considerable distances in the facility on multiple surfaces: N/S
Running considerable distances in the facility on multiple surfaces: N/S
General Requirements And Disclaimers
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County, & Municipal Employees (AFSCME Local 411) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
Salary : $48,084 - $62,192
