Office Assistant I - Public Works

Salary : $31,200.00 Annually

Location : Macon, GA

Job Type : Full Time

Job Number : 202400169

Department : Public Works / Administration

Division : Public Works-Administration

Opening Date : 12 / 03 / 2024

Summary

The Office Assistant I is responsible for performing administrative and clerical duties within the departmental and Macon-Bibb County procedures and guidelines.

QUALIFICATION REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities

The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Answers the telephone, acts as receptionist, and assists in processing citizen service requests.
• Assists the general public in answering questions and information requests.
• Maintains appointment schedules for departmental personnel, as appropriate.
• Processes or assists in processing departmental biweekly payroll and maintaining related records.
• Answers inquiries requiring interpretation of departmental policies, rules and regulations.
• Keeps records of complaints and departmental services.
• Performs proofing and review of documents.
• Establishes and maintains complex filing systems.
• Sorts and distributes mail and interdepartmental correspondence.
• Performs data entry functions and assists in processing citizen work order request
• Screens and refers callers and takes telephone messages for department personnel.
• Responds to information requests about departmental programs and activities.
• Prepares correspondence in accordance with established policies and procedures.
• Types a variety of materials including administrative and public reports for reproduction and distribution.
• Prepares worksheets and tables, and conducts research for special projects as required.
• Performs various mathematical computations.
• Makes arrangements for meetings and conferences, as appropriate.
• Prepares agenda and materials in accordance with established practices.
• Compiles specifications and writes requisitions for materials and equipment used by the department or division.

Education, Training and Experience

The Office Assistant I should possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS :

Possession of a valid Georgia Motor Vehicle Operator's License.

SUPERVISORY CONTROL AND RESPONSIBILITIES :

None.

TRAVEL :

The Office Assistant I is required to travel infrequently.

Knowledge, Skills, and Abilities

The Office Assistant I must be knowledgeable of the following principles, procedures, and concepts :

ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS : Ability to read and understand written materials. Ability to effectively communicate information to supervisors, co-workers, and the general public.

MATHEMATICAL SKILLS : Ability to work with basic mathematical concepts such as, addition, subtraction, multiplication, and division.

COMMUNICATION SKILLS : Must be able to effectively communicate orally and in writing in a professional manner in order to give or exchange information, resolve problems, and / or provide service.

REASONING ABILITY : Ability to interpret and understand a variety of forms, reports, manuals, regulations, and other means of instruction and guidance.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes required to lift office equipment or files. Employee must be able to bend, stoop, and lift and move objects weighing up to 25 pounds.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is primarily indoors working in an office with a high level of noise, distraction and activity and a high level of conflict and stress.

If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at 855-524-5627, 9 : 00 a.m. to 8 : 00 p.m. (ET).

AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER.

Medical / Dental / Vision plans

Prescription coverage

Discounted Fitness centers

Deferred Compensation Plan

Flexible Spending Account(s)

Employee Assistance Program

Annual / Sick Leave

Group Life Insurance

401-A Retirement Contribution Plan - Matches up to 5%

Salary : $31,200