Deputy Registrar

The Deputy Registrar is responsible for maintaining voter registration and other election-related records in accordance with Georgia Secretary of State Laws.

• Ensures voter registration records and absentee voting by mail and in person are processed and maintained in compliance with Federal, State, County and Municipal laws/regulations.
• Assists customers; responds to questions and requests from the public.
• Reviews voter registration applications; informs applicants of any insufficient information needed.
• Knowledge of the State GA Go System and Touch screen voting unit.
• Assists with proofing of ballot styles and post-election audit reports.
• Pulls reports and correspondence related to mailed absentee ballots.
• Pulls reports and processes conviction notices as furnished by the Secretary of State/Superior and District Federal Courts.
• Processes applications and takes photo IDs.
• Maintains proficiency in recordkeeping of correspondence and filing records.
• Good communication and interpersonal skills with coworkers, supervisor, political parties/representatives, and general public in a courtesy manner. 
• Assists the public with voter registration; verifies proof of voter eligibility; assists applicants with application process; administers oaths; assigns precincts; ensures new data and other pertinent information are entered to computer filing system.
• Ensures voter registration files are updated properly by removing the names of deceased and convicted felon voters from the list of eligible voters, making address changes, obtaining proper forms for registration and cancellation, and performing other related functions.
• Reviews precinct and district maps.
• Assists Chief Registrar with the training of registrars at local high schools, vocational schools, private schools, colleges, and universities.
• Records and preserves official documents.
• Processes incoming and outgoing mail.
• Assists in ensuring votes are taken, counted, and submitted properly and legally to the Georgia Secretary of State Office.
• Oversees absentee ballot process; oversees the completion of absentee applications; verifies voter eligibility; lists voters name on TS Absentee Log; programs the correct ballot style for the voter on a voter access card using an assigned Touch Screen Unit; issues voter access cards and directs voters to the assigned Touch Screen Unit; retrieves voter access cards. Answers Department telephone; directs calls; and takes messages.
• Performs other duties of similar nature as assigned by Chief Registrar and Election Supervisor.

The Deputy Registrar should possess, at minimum:

• A High School Diploma or equivalent.
• A VALID Georgia Driver’s License.
• At least three (3) years' experience in elections and reporting environment or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Knowledge of relevant laws governing voter and election process.
• Knowledge of personal computers and basic office programs.
• Minimum typing speed of 55 wpm.
• Proficiency in Microsoft Office products and office equipment.
• Strong oral and written communication skills.
• Demonstrated ability to maintain appropriate confidentiality and security of private or confidential information.  
• Demonstrated ability to work effectively with members of all levels within the organization and public.
• Demonstrated ability to show good judgment, consistency, timeliness, and respect in decision-making.
• Demonstrated ability to achieve results on a timely basis.

LANGUAGE SKILLS:
Ability to read and understand written materials.  Ability to effectively communicate information to supervisors, employees, and the general public.

MATHEMATICAL SKILLS:
Ability to work with basic mathematical concepts, such as addition, subtraction, multiplication, and division.

COMMUNICATION SKILLS:
Must be able to effectively communicate orally and in writing in a professional manner in order to give or exchange information, resolve problems, and/or provide service. In addition, this position requires extensive contact with supervisors, other employees, and the general public.

REASONING ABILITY:
Ability to interpret and understand a variety of forms, reports, manuals, regulations, and other means of instruction and guidance.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position requires light demands with intermittent sitting, standing, walking, computer use, and occasional lifting of lightweight objects.  

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is both an outdoor and an indoor office work area.

Salary : $33,072