Senior Administrative Assistant

The Senior Administrative Assistant is responsible for providing administrative support while exercising independence in the ongoing operation of the department's administration. 

• Schedule and plan all park/field rentals, pavilion rentals, special events & recreation programs in order to ensure that activities and events are made available for all community members
• Promote recreation programs in order to ensure that residents are aware of available opportunities and activities 
• Coordinate an active community relations campaign to promote recreational and cultural programs 
• Arrange for advertising/marketing of programs 
• Maintain constant community liaison including contacts with local, regional and recreation organizations 

• Schedules travel arrangements and conference and/or training event registration for Department employees.
• Assists with preparing the annual departmental budget.
• Composes letters, proposals, reports, notices, proclamations, and inter-office memorandums.
• Maintains department files.
• Maintains and processes personnel files and records; maintains office equipment.
• Assist with preparing purchase requisitions; maintains inventory of supplies; serves as liaison to the Purchasing Department for procurement.
• Assists Finance Department in budget projections based on allocated grant funding and with audit controls.
• Assists with developing and improving department policies and procedures.
• Resolves public complaints with service problems, initiates referrals or action, and follows up on same.
• Prepares a variety of complex reports and recommendations.

The Senior Administrative Assistant should possess, at a minimum, a high school diploma or equivalent and at least five (5) years of experience in administrative support; or an associate degree and at least three (3) years of experience in administrative support; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Must pass the ADVANCED level of the Macon-Bibb County skills test. 
• Must be able to type 40 wpm. 
• Possession of a valid Georgia Motor Vehicle Operator’s License.

• Knowledge of the principles and practices of local government administration.
• Knowledge of budgetary preparation procedures and administration.
• Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e-mail services.
• Ability to write clear and concise reports, memoranda, directives and letters.
• Ability to develop comprehensive plans from general instructions.
• Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
• Ability to meet the public and to discuss problems and complaints tactfully, courteously, and effectively.
• Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information.
• Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the general public. 

Salary : $36,213