What are the responsibilities and job description for the Accounts Payable Specialist position at Macon Water Authority?
Job Summary:
Performs accounts payable and advanced level accounting functions in administering one or more accounting and related records concerning the receipt, expenditure, and balance of funds in the Authority Finance Department. Work also includes preparing related financial reports, which require the application of accounting principles and applicable fiscal regulations, including federal, state, and local regulations and policies. These functions are for three different companies: Macon Water Authority-001, Stormwater-002, and Macon Soils-003.
Responsibilities:
- Pay vendors processing the following payment: Pay estimates, direct invoices, and purchasing invoices from purchased orders.
- Collects and verifies all incoming invoices.
- Maintains a record of accounts payable files by scanning all invoices before payment, attaching a copy to each invoice processed in the system, and keeping a copy on the server.
- Research invoices before payment.
- Verifies price and quantity on invoice to agree upon price.
- Processes check runs for Accounts Payable in three different companies, Deposit and Credit refunds.
- Responsible for maintaining checks written file (Saving Check Vouchers)
- Keeps Check Register, Unpaid Voucher, and Pre-Check reports for each check run on all three different companies.
- Reconciles accounts payable following each check run.
- Research vendor’s statements.
- Maintain spreadsheet for capital expense account.
- Void checks and reissues as needed.
- Cancels incorrectly processed invoices
- Assists employees with AP policies and procedures.
- Test installed patches when upgrades are done to the system.
- Creates and or updates the Accounts Payable’s SOP.
- Creates new vendors as needed.
- Maintains and updates vendor’s file.
- Maintains the annual immigration report (E-verify)
- Cross trains on purchasing duties and other accounting duties.
- Performs other duties as assigned or requested by supervisors.
Qualifications:
- High school diploma and two or more years of relevant experience
- One to three years of accounting department experience
- Computer literate in Microsoft Word and Excel
- A valid Georgia driver’s license with a clean driving record
Physical Requirements:
- Occasional bending, stooping, crouching, climbing, or balancing
- Ability to lift to waist level, pull, and push up to 40 pounds.
- Use hands to grasp, write, draw, and operate office equipment.
