Demo

Accounting Specialist [TEMP]

Made by Meg Catering
Torrance, CA Full Time
POSTED ON 1/9/2025
AVAILABLE BEFORE 3/29/2025

MBM Hospitality is a busy catering company located in Torrance, Ca offering full-service catering for special events, weddings, corporate events all over Los Angeles and Orange County. We are seeking a detail-oriented and organized Accounts Payable & Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. This role requires strong analytical skills, high degree of confidentiality and proficiency in accounting software to support our financial operations effectively. This is a full-time, temporary / contract position of 6-8 months with temp-to-perm opportunity.

TEMP] Accounts Payable / Receivable Specialist Job Responsibilities

Job Type : Temporary, Full Time

Duration : 6 months with temp-to-perm opportunity

Schedule : Monday-Friday; with flexibility to assist on different days, as events demand.

Reports to CEO and Finance Manager

General Duties – Accounts Payable :

  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
  • Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Records entry of, verifies documentation for, and distributes petty cash.
  • Calculates and reports sales tax based on paid invoices.

General Duties – Accounts Receivable

  • Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
  • Creates invoices according to company practices; submits invoices to customers.
  • Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
  • Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
  • Creates reports regarding the current status of customer accounts as requested.
  • Researches customer discrepancies and past-due amounts with the assistance of the Finance Manager and other staff.
  • Collaborates with the Finance Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
  • Assists in generating monthly billing statements based on the general ledger.
  • Assists CEO and Finance Manager in reconciling revenue accounts each month.
  • Copies, files, and retrieves materials for accounts receivable as needed.
  • Relays changes of information to appropriate employees.
  • Performs other related duties as assigned.
  • Qualifications

  • A thorough understanding of QuickBooks is essential.
  • Bachelor’s degree in Accounting or related field
  • 2 years of accounting experience, including AR and AP
  • Experience with companies with revenue starting at $5M and beyond
  • Proficiency with QuickBooks Online
  • Proficiency with MS Excel
  • Excellent mathematic, analytic, and conceptual skills
  • Must be trustworthy and dependable with reliable transportation
  • Highly organized and detail-oriented with the ability to work independently
  • Excellent written and verbal communication skills
  • Ability to prioritize and multi-task in a fast-paced work environment
  • Must be willing to submit to a background and credit check
  • Benefits :

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • 401(k) matching
  • Family Meal Tue-Thur
  • Pay : $25 an Hour, based on Experience, Non Exempt
  • Job Type : Temporary, Contract, Fulltime

    Schedule : 8 hour shift, 40 Hours a Week, 5 Days a week

    Work location : On-site

    Made by Meg is not just a catering company, but a practice in hospitality. We love our clients and have a deep respect for what they are trying to achieve with their event.

    Salary : $25

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