Payroll Specialist

Salary : $55,395.00 - $72,871.00 Annually

Location : Madera, CA

Job Type : Permanent

Job Number : HRAPS25

Department : Business Services Office

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 21 / 2025 4 : 00 PM Pacific

Definition

Under the general direction of the Business Manager, Supervisor of Payroll, or Chief Financial Officer, the Payroll Specialist processes all phases of payroll, responds to complex and unusual payroll problems and computational questions, ensures compliance with mandated requirements, and maintains confidential employee records. The incumbents in this classification provide the school community with payroll services, which directly support student learning and achievement.

Examples of Duties / Essential Job Functions

The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and / or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Assists auditors by providing supporting documentation and / or information.
• Assists with preparing reports (e.g., state labor reports, benefit, gross to net calculations) to provide written support and / or convey information.
• Compiles payroll information related to work assignments to provide required documentation and / or process information.
• Distributes payroll and other documents (e.g., sub-tracking, new / change forms, flyers).
• Informs other staff and / or outside parties regarding procedural requirements to process transactions.
• Maintains a variety of payroll information, files, and records to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Monitors assigned payroll activities and / or components (e.g., leave time, work location) to ensure compliance with established financial, legal, and / or administrative requirements.
• Participates in unit meetings, in-service training, and workshops.
• Prepares written materials and electronic payroll information to document activities, provide references, convey information, and comply with established financial, legal, and / or administrative requirements.
• Processes payroll-related data (e.g., timesheets, withholding information) to update information, authorize timely payment, and / or comply with established payroll practices.
• Reconciles payroll account balances to maintain accurate account balances and comply with established guidelines.
• Researches and resolves discrepancies in payroll and / or benefit information and / or documentation (e.g., timesheets, leave time, benefit provider / s, withholding, and salary status) to ensure the accuracy of records, employee payments, and adherence to procedures prior to processing.
• Responds to inquiries regarding payroll procedures (e.g., wage levies and garnishments, savings, contributions, direct deposits) to provide necessary information for making decisions, assist employees, take appropriate action, and / or comply with established fiscal guidelines.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

KNOWLEDGE, SKILLS, AND ABILITIES

At time of application)

Knowledge of :

Skills and Abilities to :

RESPONSIBILITY :

Responsibilities include working under limited supervision following standardized practices and / or methods; leading, guiding, and / or coordinating others; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services

Employment Standards / Minimum Qualifications

At time of application and in addition to the Knowledge, Skills, and Abilities listed above.)

EDUCATION REQUIRED :

High School diploma or equivalency.

EXPERIENCE REQUIRED :

Three (3) years of increasing responsibility in payroll, accounting, bookkeeping, or other areas as appropriate.

Equivalency - Twelve (12) units in college-level study in business administration, accounting, bookkeeping, and related fields, which require computer applications from an accredited college or university, can be substituted for one year of experience.

LICENSE(S) REQUIRED :

CERTIFICATIONS AND TESTING REQUIRED :

Criminal Justice and FBI Fingerprint Clearance

SALARY SCHEDULE : Salary Range : 38

Work Calendar : 261 Days

Examination Process

This Eligibility list will be used to fill future Payroll Specialist openings.

TENTATIVE DATE & LOCATION FOR EXAMINATION - Monday, March 3, 2025, at 2 : 00 pm at Madera Adult School.

1. Completed application

2. Proof of High School Diploma or Equivalency (College transcripts or degree if completed)

3. Resume

The examination process will include a multiple-choice competency exam weighted at 50% and a payroll performance exercise weighted at 50 % for a total exam weight of 100%. Those candidates achieving a minimum passing score of 70% on each examination will be placed on the eligibility list, and the top three ranks will be forwarded to the hiring authority.

The Eligibility List is valid for one (1) year from the certified date.

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

The examination process / examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

SUBMISSION OF APPLICATION : ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

If you have any questions regarding the recruitment process please contact Personnel Specialist Lead, Mary Siegl at (559) 675-4500 Ext 295 or email marysiegl@maderausd.org

ACCOMMODATIONS : Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicants on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.

Prince Marshall, Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Full-time permanent positions (more than 4 hrs / per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below.

https : / / www.madera.k12.ca.us / Page / 9901

Are you retired from CALPERS oR CAL STRS?

If the answer is yes, please enter the last four digits of your Social Security number and the date you retired.

To be properly and promptly notified of the status of my application, I understand that I must provide on my application, the following information : - Working e-mail address- Telephone NumberI understand that I must provide a working email address on my application where I will receive notifications regarding the status of my application and the selection process.I understand that important information regarding the status of my application and the selection process will only be sent via E-MAIL to the email address I provided.I understand that it is my responsibility to ensure that the email address I provided is a working email and that I will check my email regularly to ensure that I receive any communication as it related to this application promptly.I understand that the Madera Unified School District Personnel Commission is not responsible for any lost or redirected email and that it is my responsibility to add info@schooljobs.com to my email contact list to avoid email notifications related to this application from being classified as "spam" or "junk" email. I have read these statements to their fullest and will provide a working e-mail address on my application to receive the status of my application.

I understand that I am required to describe, in detail, my appropriate qualifying experience in the Work Experience section of my application. I understand that I must indicate my appropriate job classification in my work history and not any working title that I believe is designated to me. I understand that if I do not provide correct information that my application will be disqualified and will not recieve further consideration. I understand that if I attach a resume and / or cover letter in lieu of completing any portion of the application, my application is incomplete and will not be considered for this examination, and my application will not be further processed. I understand that I must completely answer each supplemental question with the required information. Failure to do so will cause automatic disqualification.I have read these statements to their entirety and understand them completely and to their fullest.

I have attached a copy of my high school diploma or official high school transcripts or high school equivalency or higher college degree if completed. Failure to do so may make my application deemed incomplete.

I have attached a copy of my resume. Failure to do so may make my application deemed incomplete.

Required Question

Salary : $55,395 - $72,871