Procurement Specialist

Salary : $63,273.60 - $101,108.80 Annually

Location : Huntsville, AL

Job Type : Full-Time

Job Number : 2024-00307

Department : County Commission

Opening Date : 02 / 06 / 2025

Hiring Manager : Joseph White

Hiring Manager Contact Information : jwhite@madisoncountyal.gov

Position Overview

Under general supervision, this position is responsible for coordinating the purchase of various goods, supplies, equipment and services required in the operation of the Madison County Commission to ensure compliance with county policies, State of Alabama Competitive Bid Law and Public Works Law, as well as any applicable federal regulations. Work is conducted using independent judgment and discretion in coordination with the Director of Financial Planning and Analysis.

Essential Duties and Responsibilities

All duties listed may not be included in any one position nor does the list include all tasks found in a position of this class.)

• Maintains accurate and updated listing of all available purchasing contracts, cooperatives, etc. to ensure that departments / employees have the necessary tools available to make informed purchasing decisions.
• Proactively works with department heads and / or employees to determine purchasing needs and the most cost effective and efficient means of meeting those needs.
• Manages the bid process to competitively solicit for the purchase of goods and services in accordance with the State of Alabama Competitive Bid Law and the Alabama Public Works Law.
• Works with suppliers to determine factors that affect pricing and determine lowest cost consistent with quality and reliability.
• Monitor supplier progress and performance and develops corrective action and risk mitigation plans as required.
• Researches and prepares bid specifications in coordination with the appropriate department head and / or employees.
• Ensures that all bid solicitations are submitted through the County's online bid management system and made available to all appropriate vendors.
• Evaluates bid submissions to ensure that all specifications are met and makes recommendations to the County Commission as to the low bidder meeting specifications.
• Maintains appropriate documentation regarding each bid for review by the State Examiners' Office.
• Approves purchase orders and change purchase order requests in the absence of the Procurement Clerk.

Education and Experience

Education

Bachelor's degree preferred from an accredited four-year college or university.

Experience, Knowledge, Skill, and Ability

Other Requirements

Physical Requirements

A comprehensive set of benefits is offered for all full-time employees. No benefits are offered to part-time or seasonal employees. Please consult with the Human Resources Department for a full list of benefits.

Madison County periodically reviews and when fiscally able, adjusts salary rates and our benefits package to remain competitive in our area.

Benefits Summary

Healthcare Insurance : Blue Cross of Alabama is administered through the Local Government Health Insurance Plan (LGHIP).

Coverage Type Employee's Premium County's Contribution

Single Coverage Bi-weekly Premium $ 64.00 $ 254.50

Family Coverage Bi-weekly Premium $ 155.75 $ 620.05

Dental Coverage : Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in-network dentists. To locate in-network dentists go to www.bcbsal.com. Assuming the services are covered you will normally only be responsible for out of pocket.

Life Insurance : Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.

Employee Retirement Plans : Employees are required to participate in the Employees Retirement System, which is a Defined Benefit Plan administered through the Retirement Systems of Alabama (RSA). Participants contribute 5% to 8.5% of their earnings depending on their hire date and classification. Sworn Certified Personnel have an accelerated contribution schedule

Employee Clinic : Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County's health insurance plan as their primary coverage.

Voluntary Plans are also available :

Holidays, Annual Leave and Sick Leave :

What is your experience working with or your understanding of the State of Alabama Competitive Bid Law and the Alabama Public Works Law?

Do you have at least 2 years of experience in government purchasing?

Required Question

Salary : $63,274 - $101,109