What are the responsibilities and job description for the Administrative Coordinator position at Madison County Citizens Services Agency?
Overview
We are seeking a dedicated and organized Administrative Coordinator to join our team. This role is essential in ensuring the smooth operation of our office by leading, guiding and interacting with administrative staff to provide active support and coordinating various tasks to administrative team. Responsible for creating, preparing and delivering reports across agency, coordinate communications between finance, HR and agency programming and perform clerical duties such as typing, filing, answering phone calls and responding to emails. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple responsibilities effectively. If you are a proactive individual with a passion for administrative excellence, we encourage you to apply.
Responsibilities
- Manage front desk operations, including greeting visitors and handling inquiries.
- Provide exceptional customer service and support to clients via phone and email.
- Perform data entry tasks accurately and efficiently.
- Maintain organized filing systems for documents and records.
- Coordinate schedules, appointments, and meetings for team members.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Utilize Google Suite for document creation, collaboration, and communication.
- Ensure office supplies are stocked and manage inventory levels.
- Support various administrative projects as needed to enhance office efficiency.
Qualifications
- Proficiency in Google Suite applications (Docs, Sheets, Drive).
- Experience with QuickBooks is preferred but not required.
- Strong computer literacy with the ability to learn new software quickly.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Demonstrated phone etiquette and strong verbal communication skills.
- Previous experience in customer service or customer support roles is a plus.
- Ability to perform data entry tasks with high accuracy.
- Strong organizational skills with attention to detail.
Join our team as an Administrative Coordinator and contribute to creating a positive work environment while supporting our operational goals. We look forward to your application!
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $45,000