LTE Office Manager

POSITION TITLE: Office Manager (LTE)

TERM OF EMPLOYMENT: LTE position starting ASAP through February 28th, 2025. Possibility of extension

REPORTING TO: Executive Director

FLSA CLASSIFICATION: Non-Exempt (Hourly) $25/hour

WORK HOURS: 25-40 hrs/week. Work hours would be on site and scheduled with the Executive Director during the hours of 8am - 5pm Monday-Friday. (No remote option)

To apply, submit a resume and cover letter. Ongoing until filled.

QUALIFICATIONS:

• Ability to use creative problem-solving skills in a wide variety of circumstances
• Strong attention to detail
• Strong organizational skills
• Ability to balance multiple changing priorities in a sometimes hectic environment
• Strong project management skills within a sociocratic organization
• Ability to work independently within a team environment
• Ability to interact compassionately and empathetically with people without housing and people of diverse racial/ethnic, socio-economic, and educational backgrounds
• Commitment to maintaining confidentiality of our program participants
• Commitment to the mission of a small, volunteer driven non-profit organization

SPECIFIC JOB DUTIES INCLUDE:

Tasks will vary throughout the limited term employment and may include:

• Various projects and tasks as directed by the Executive Director
• Assisting with hiring processes (post positions, manage hiring process, onboarding employees)
• Assist with payroll
• Daily tasks of opening mail, ordering supplies, managing general office and technology issues
• Actively participate in meetings as appropriate
• Other duties as assigned

Hiring Process

• To apply, submit a resume and cover letter by November 13th at 5:00 PM CST
• Only applicants with a cover letter will be considered

Job Types: Part-time, Temporary

Pay: From $25.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Have you worked in the administrative settings of Google Suite before? (Managing users, groups and other backend settings)
• In what ways have you used Google Calendars?

- Managing your own tasks
- Managing multiple people's schedule
- Other, please explain

• Have you managed members on a listserv within Google or another email system before?
• How do you like to organize the tasks that have been assigned to you? Are there any task/project management software programs you have used? (Trello, Asana, Monday, Jira and/or Google)
• Have you ever assisted with running payroll?
• Have you ever managed a hiring process?
• Have you ever organized meetings including scheduling and agenda making?
• What types of teams have you worked on? Have you ever been in a Co-op (housing, employment etc),sociocratic organization or any other organization with an atypical type of organization structure?
• If you have a problem you can't solve, what steps do you take to find a solution on your own? At what point do you ask your supervisor to help beyond clarifications about the task?

Education:

• Bachelor's (Preferred)

Ability to Relocate:

• Madison, WI: Relocate before starting work (Required)

Work Location: In person

Salary : $25