What are the responsibilities and job description for the Legal Assistant position at MAFÈ Resources?
A busy litigation law firm is seeking a highly organized and detail-oriented Legal Scheduler/ Assistant to join its team. This role involves managing and coordinating all scheduling aspects related to court hearings, depositions, meetings, client appointments, and other litigation-related activities.
The ideal candidate will possess a solid understanding of legal procedures, strong communication skills, and a high level of attention to detail.
Key Responsibilities:
Legal Scheduling:
- Schedule court hearings, depositions, trials, and other legal proceedings in alignment with attorney availability and court requirements.
- Coordinate consultations, client meetings, and conferences, ensuring timely communication with all parties involved.
- Work closely with attorneys to manage calendars and prioritize scheduling needs based on caseload.
- Maintain and update multiple legal calendars to avoid conflicts and ensure critical deadlines are met.
- Keep organized records of all scheduling activities, including updates, changes, and confirmations.
- Assist with filing documents and ensuring deadlines are met.
- Confirm all scheduled events and notify involved parties in advance.
Receptionist Backup:
- Serve as backup for the receptionist as needed—answering calls, greeting clients, and managing visitor check-in.
- Assist in maintaining office organization, including managing supplies and tidying shared spaces.
- Perform light administrative duties such as data entry, document scanning, and general clerical support.
Experience:
- At least 2 years in a legal assistant, scheduler, or similar administrative role within a litigation setting.
- Familiarity with court scheduling systems and legal calendars.
- Previous experience providing front-desk or administrative support is a plus.
- Proficiency in Microsoft Office Suite and legal practice management software (e.g., Clio, MyCase, or similar).
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Coral Gables, FL 33144 (Required)
Work Location: In person
Salary : $24 - $28
