What are the responsibilities and job description for the Administrative Support Specialist position at Magellan Financial & Insurance Services, Inc.?
ILG Private Wealth is seeking a highly skilled and organized administrative professional to provide support for executives while exercising confidentiality, tact, and diplomacy. The essence of this role is to enable executives to work as efficiently and effectively as possible.
The ideal candidate will possess excellent organizational and time management skills, with the ability to anticipate needs, be resourceful, and demonstrate attention to detail. They will also have a high level of professionalism, with the ability to handle confidential information with discretion and tactfully manage relationships.
The responsibilities of this role include managing executive calendars, prioritizing meetings, resolving scheduling conflicts, and keeping executives informed of changes to ensure they remain on schedule. Additionally, the successful candidate will assist with meeting preparations, including creating agendas, gathering materials in advance, and distributing materials.
About This Role
- Manage complex schedules and prioritize tasks to maximize executive productivity
- Assist with travel arrangements, including transportation and accommodations
- Prepare and update information for reports, correspondence, and budgets
