Field coordinator

Complete Description

The Public Health Preparedness District Coordinator serves as the primary point of contact for Local Health Departments (LHDs) within their assigned District for all issues relating to IDOH-Division of Emergency Preparedness, planning, training, exercises, goals, and objectives.

The Public Health District Coordinator serves at the direction of the Director of District and Local Readiness and respective IDOH DEP Regional Supervisor to their area.

The overarching responsibility of the Public Health Preparedness District Coordinator is to identify overall preparedness gaps and needs of local health departments within their District, assist with plan development, revision, assist with trainings and exercises, assist with grants management and relay information to their respective Regional Supervisor and assist in directing Local Health Departments to information and other resources appropriate to address their needs.

It is also the responsibility of the Public Health Preparedness District Coordinator to work closely with the Hospital Preparedness Program (HPP) Regional Coordinator to help facilitate coordination between local public health and healthcare partners on preparedness efforts that would require or benefit from collaboration between the two programs entities.

This position will also work closely with other program areas within IDOH DPE such as Planning & Preparedness, Health Equity & Diversity, Mobile Operations Response as well as IDOH DEP Grants Management.

Essential Duties & Responsibilities :

• Communicate regularly and frequently with the Regional Supervisor to share the needs, challenges, and accomplishments of the local health departments within the assigned District and to receive instructions and guidance and relay key information.
• Attend in person IDOH DEP meetings as scheduled as well as all scheduled virtual team meetings
• Attend all regularly scheduled monthly LHD meetings and monthly district LHD Meetings
• Attend scheduled District Coalition meetings along with the HPP Coordinator assigned to the district as well as any additional health department related meetings or events as assigned by Regional Supervisor.
• Identify and communicate any planning, training, and exercise support needs or activities to Regional Supervisor.
• Provide guidance and answer questions to IDOH preparedness efforts or direct them to where they may obtain the requested guidance when necessary.
• Responsible for tracking grant deliverable progress and completion during preparedness activities, data collection efforts, and inventory tracking as directed.
• Complete any reporting and / or tracking forms and documents as identified and requested by Regional Supervisor and / or Director.
• Assist in coordinating Medical Countermeasure (MCM) Operational Readiness Review(s) (ORR) in CRI jurisdictions as needed.
• Submit summary reports of coalition or district meeting, individual meetings summarized, etc. via Microsoft Teams and communicate essential information to Regional Supervisor

Public Health Preparedness Field Coordinator - Expectations

• Staff are expected to have a strong familiarity and understanding with IDOH Division of Emergency Preparedness policies, standard operating procedures, preparedness and response plans, and technical concepts of operations, and be able to effectively communicate these to the local partners.
• Report outcomes (notes) of each meeting by submitting summary via Microsoft Teams and communicate essential information to Regional Supervisor within 2 business days.
• If District staff feel they have not been provided sufficient guidance or training on any material(s), it is their responsibility to notify their IDOH Regional Supervisor and Contractor Project Supervisor that they require additional direction or clarification.
• District staff are expected to actively ensure local partners understand technical and procedural aspects of IDOH-Division of Emergency Preparedness and other state emergency management and response strategies, tactics, and plans.

If staff observe or are made aware of gaps in knowledge or understanding of these topics among local partners, it is their responsibility to provide direction and clarification, and to request assistance from their IDOH Regional Supervisor, if needed.

• District staff are expected to maintain an electronic file of all guidance documents, templates, and boiler plates distributed by IDOH and expected to distribute these documents as directed by Regional Supervisors to local partners and be able to fully explain their purpose and use.
• When working with the local partners, District staff serve as representatives of the Indiana Department of Health and are expected to conduct and present themselves as such.

If at any time, District staff feel as if they are unclear on any duty or expectation as it relates to their position, or feel they need any additional guidance or training pertaining to the technical aspects of their position, it is their responsibility to communicate their need to their IDOH Regional Supervisor and the Contractor Project Supervisor.

• Stay up to date on CDC, ASPR, IDOH and other relevant guidance documents and programs.
• Field Coordinator is a remote work position but expected to travel across respective district / State of Indiana approximately 50% of the time.
• Monthly visits to Local Health Departments within respective assigned districts are required in addition.

Required / Desired Skills

Skill

Required / Desired

Amount

of Experience

Prior working experience as a program coordinator.

Required

Years

Strong communication skills, both orally and in writing.

Required

Tracking and reporting experience.

Required

Must possess working knowledge of and practical skills in the use of Microsoft Office applications

Required

Bachelor's Degree preferred, will accept Public Health Experience as a substitute.

Desired

Planning, training, and exercise development

Desired

Emergency Prepardness experience

Desired

Prior working experience with grant mangement.

Desired

Last updated : 2024-11-17