What are the responsibilities and job description for the Administrative Assistant position at Magnit?
Temp Administrative Assistant - Law IP Dept.
Pay Range: $29.10 - $37.14/hr
Onsite Role in Tarrytown, NY
12 Month Contract
The Temporary Administrative Assistant will support the Intellectual Property (IP) Group in the Law Department. The Assistant will work with and provide administrative support to patent attorneys and agents at varying levels within the IP Group. The Assistant will also be expected to maintain absolute confidentiality and interact in a professional manner with various individuals inside and outside Regeneron.
This role is based at Regeneron's Corporate & Research HQ in Tarrytown, NY and is not open for remote work arrangements
Sample Responsibilities:
- Coordinating and obtaining signatures from various scientific personnel and managers on official documents for submission to patent offices and outside counsel.
- Scheduling and organizing meetings, including setting up A/V resources and ordering meals/refreshments.
- Greeting and directing visitors, and working with Security to ensure proper compliance is followed in regards to visitors and outside vendors.
- Maintaining files.
- Maintaining calendars.
- Managing travel arrangements.
- Ordering and maintaining office supplies and equipment.
- Sorting, screening, and distributing of incoming and outgoing mail
- Requesting repairs and following up with various departments on technical issues (IT, Facilities, etc.).
- Processing Expense and Reimbursement Reports.
- Tracking deadlines and ensuring completion of projects.
- Providing assistance to Paralegal and Docketing functions from time to time, as may be necessary.
Education and Experience:
- Bachelor’s or Associate’s degree and 3 years of experience working in a legal environment. Experience working in an in-house IP Group is a plus.
Essential skills:
- Pays attention to detail; has excellent time management skills; is flexible, helpful, quick learner, proactive, professional and courteous.
- Strong interpersonal and communication skills (written and oral); ability to maintain absolute confidentiality is required.
- Proficient using relevant computer programs (e.g., Outlook, MS Office, including Excel and PowerPoint). Will be trained on other systems as needed.
This is a contract position at Regeneron with Magnit Global being the Employer.
To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.
W2 only, no third party solicitation
Salary : $29 - $37
