What are the responsibilities and job description for the Office Manager position at Magnolia Management Group?
The Office Manager supports the daily operations of the Corporate Office. This position ensures the efficient workflow within the building and reports to the Chief of Operations Officer.
Job Responsibilities
Manage front desk reception duties including answering phone, greeting guests, conference room assistance, delivery requests by internal and external staff, FedEx and UPS communications, incoming and outgoing fax, mail, and email.
- Create a welcoming atmosphere for clients, employees, and visitors
- Provide customer service for parents/guardians of clients, school districts, and other agencies involved with the enrollment of clients
- Perform various administrative functions to include managing office supply room inventory and ordering, supply ordering for REACH, EA, Maintenance, Clutch, and Magnolia as requested.
- Create, edit and proofread correspondence, emails, spreadsheets, and reports for various stakeholders
- Attend meetings as requested, record and prepare meeting minutes, order food and beverages, and assist with any meeting preparation requested.
- Prepare training certificates as requested.
- Supports Executive Director, General Counsel, Director of Business Operations, and Clinical Psychologist with various projects as requested.
- Support Finance and other departments as needed.
Education and/or Experience
- Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Health Administration, Mental Health, or a related degree is preferred.
- Working knowledge of MS Office and Database Management programs.
- Excellent communication skills with the ability to create letters and other written communications.
- Ability to work cooperatively, independently, and meet deadlines.
Job Schedule
Full time, Monday through Friday 7:30a-3p
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $16 - $20