Administrative Coordinator

Job Summary/Purpose:

• This role's main responsibility is to support administrative functions for the Sales and Purchasing departments.
• Manage Octochem warehouse sample inventory and customer sample requests.
• Manage trade show registrations, booth set up, printing materials and merchandise giveaways for Sales.
• Support daily Purchasing functions and system administration.
• Provide general workplace support for the Denver office.

Key Tasks and Responsibilities:

• Manage sample warehouse inventory including monthly reporting, purge warehouse, arrange for new product from operations and work closely with sales team to ensure cost efficient manner for arranging samples.
• Arrange for sample shipments from Operations and Octochem warehouse.
• Manage trade show calendar including booth set up, attendees, registration, costs, printing materials and merchandise giveaways.
• Manage Denver merchandise inventory, select branded products, and work with sales and others for selected giveaways.
• Support purchasing functions by processing purchase requisitions, creating purchase orders, verifying paperwork, gathering information, validating accuracy and monitoring order confirmations.
• Manage PO Change Orders, delivery dates, and RTV’s.
• Communicate with vendors in collaboration with accounting on payment and invoice issues.
• Provide Backorder Reports – follow back-order report schedule by P.O. Creation.
• Monitor site responses, delivery changes for purchases and execute follow-up actions as required.
• Resubmit changes to suppliers as needed.
• Manage Supplier name and address changes.
• Participate in required monthly, quarterly and annual meetings, such as purchasing meetings and SOP calls.
• Use of systems and tools such as IFS, ERP system and sample database.
• Provide general Denver office support through assisting with the purchasing of office supplies, general office communications and coordination of large group meetings with meeting organizer.
• Other duties as assigned.

Education and Experience requirements:

• High school diploma or equivalent required.
• Experience with purchasing systems would be an asset.
• Computer skills - MS Office/Teams, Outlook/OneDrive, Excel, PowerPoint, Access.
• High attention to detail with data entry and tracking.
• Strong problem-solving skills, the ability to collaborate.
• Ability to perform basic mathematical calculations using whole numbers, fractions, decimals, and percentages.

Knowledge, skills, abilities, and other characteristics:

• Ability to organize.
• Good written verbal, and presentation skills.
• Knowledge of basic accounting principles.

Job Type: Full-time

Pay: $53,000.00 - $58,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Greenwood Village, CO 80111 (Required)

Ability to Relocate:

• Greenwood Village, CO 80111: Relocate before starting work (Preferred)

Work Location: In person

Salary : $53,000 - $58,000