What are the responsibilities and job description for the Auxiliary Services Administrative Assistant position at Maharishi International University?
Job Summary
Provide crucial support in the Housing and Mailroom departments at the university. This role involves managing day-to-day administrative tasks, ensuring effective operation of both housing and mailroom services, and maintaining excellent levels of service for students, faculty, and staff.
Job Responsibilities
Provide crucial support in the Housing and Mailroom departments at the university. This role involves managing day-to-day administrative tasks, ensuring effective operation of both housing and mailroom services, and maintaining excellent levels of service for students, faculty, and staff.
Job Responsibilities
- Housing Support:
- Manage inquiries and concerns from residents regarding housing assignments, room changes, and maintenance requests.
- Coordinate with the maintenance team to ensure timely completion of repair requests.
- Assist in the preparation and distribution of communication-related to housing policies and events.
- Mailroom Operations:
- Manage the reception, sorting, and distribution of mail and packages to students and staff.
- Maintain accurate logs of incoming and outgoing mail and packages.
- Ensure compliance with postal regulations and university policies.
- Provide customer service to resolve issues related to mail delivery and dispatch.
- Administrative Duties:
- Perform clerical duties including filing, answering phone calls, and managing email correspondence.
- Assist in the preparation of reports and presentations related to housing and mailroom operations.
- Manage inventory of office supplies and reorder, as necessary.
- Financial Administration:
- Assist in the processing of invoices and payments related to housing and mailroom operations.
- Compliance and Safety:
- Ensure that housing and mailroom operations comply with university policies, safety standards, and legal regulations.
- Participate in training and safety drills to maintain preparedness for emergency situations.
- 3 - 5 years previous experience in administrative support, preferably in an educational or housing/mailroom setting.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and experience with database management.
- Ability to manage confidential information with discretion.
- Must be able to lift twenty pounds at a time.
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