Executive Assistant to the President

Executive Assistant to Company President

Office-Based in Boston, MA

Our clients are seeking an experienced and polished Executive Assistant to support the President. This is an office-based role that requires a detail-oriented, mature professional with a deep proficiency in Microsoft Office Suite, Outlook, Adobe, and other business technologies. The ideal candidate will have a strong background in providing executive-level support with the ability to manage multiple priorities efficiently.

Responsibilities:

• Serve as the primary point of contact between the President, executives, and both internal and external stakeholders.
• Manage and coordinate complex calendars, meetings, and appointments, ensuring efficiency and timeliness.
• Handle calls, take messages, manage correspondence, and draft professional communications.
• Produce high-quality, accurate documents including reports, agendas, spreadsheets, presentations, charts, and briefs.
• Arrange domestic and international business travel, including flight, car, and hotel accommodations, ensuring compliance with company policies and budgetary guidelines.
• Process and submit monthly expense reports in a timely manner.
• Maintain and manage detailed contacts lists, capturing and organizing essential information for employees, clients, vendors, and visitors.
• Ensure proper coding of secure files and records, maintaining confidentiality at all times.
• Develop and maintain an organized documentation and filing system.
• Assist with office upkeep, facility coordination, technical support, mail management, and reception duties.
• Provide support for special projects as directed by the President and senior leadership.
• Partner with HR to coordinate staff training, events, and track associated costs.
• Document and streamline office processes and procedures.
• Offer backup support to the administrative team when required.

Qualifications:

• Bachelor's Degree strongly preferred, or relevant certification with significant related experience.
• 6 years of proven experience as an Executive Assistant supporting a CEO, President, or C-Suite executive.
• Highly polished, professional demeanor with the utmost discretion and confidentiality.
• Comprehensive understanding of office management systems and procedures.
• Advanced proficiency in Microsoft Office 365 (especially Outlook, Excel, and PowerPoint) and Adobe Acrobat.
• Strong written and verbal communication skills, with the ability to edit documents for grammar and clarity.
• Exceptional organizational, planning, and time management skills; ability to prioritize tasks effectively.
• High EQ, with a positive attitude and self-motivation to work independently.
• Proficient in current office technologies and adaptable to new software and systems.
• Strong problem-solving abilities and attention to detail.
• Flexible, adaptable, and willing to support the team in varied initiatives.
• Willing to work extended hours or weekends when needed.

Schedule:

Monday to Friday, business hours, with flexibility for extended hours and weekend work as required.

Compensation:

Base compensation of $125,000 - $150,000 offered, commensurate with experience.

This role offers excellent benefits including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and more.

To Apply:

To apply, please submit your cover letter and resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted for immediate interviews.