Executive Director

Executive Director Job Description – Nonprofit Program

Position Title: Executive Director

Classification: Part-Time Exempt

Qualifications:

· Five years management experience in a non-profit business with emphasis on strong fiscal policies, grant management and profit and loss accounting.

· Four year degree (or equivalent) in a related field in combination with experience required above. If applicable, those applying for the position that have an equivalent level of work and non-profit leadership experience in lieu of a degree will be considered.

· Strong management background with experience managing staff and volunteers.

· Strong skills in fiscal management, resource development and maintenance, and agency and program planning.

· Extensive community network and excellent public relations and interpersonal skills.

· Strong written, oral, and presentation skills.

· Competency in diversity, equity, and inclusion and the ability to interact respectfully with diverse populations.

· Technological proficiency in database management, Microsoft products and presentation products.

· Knowledge in developing efficient processes and procedures and establishing policies.

· Knowledge of child welfare, foster care, and CPS systems.

· Ability to maintain confidentiality and discretion.

Responsibilities:

Administration

· Perform overall management of agency and all aspects of agency’s operations.

· Make presentations and coordinate public relations events throughout the communities about CASA for the purpose of volunteer advocate and board recruitment, improving public awareness and education, and fundraising.

· Attend meetings to foster relationships with local agencies working for the best interest of the children being served in the community. Develop and maintain relationships with all appropriate groups, agencies and organizations, and all other child advocacy agencies and community service organizations.

· Conduct personnel management tasks including overseeing volunteer recruitment, training, retention, and consultation; provide staff and volunteer consultations as needed; maintain awareness of cases and volunteer assignment to cases; conduct regular staff meetings; create and implement staff development plan; hire and supervise administrative and management staff; write and revise staff job descriptions; prepare yearly staff performance evaluations. Serve as a liaison between governing body and staff.

· Ensure agency and program compliance with federal, state and National CASA association policies and procedures, and Sup. R. 48; ensure timely and appropriate communication with the courts, CPS, and attorneys in the child protection system; and regularly evaluate the program and recommend modifications and improvements.

· Provide input on volunteer recruitment, training, and retention materials.

· Train new volunteers; and coordinate current volunteers by assigning cases and tracking cases.

Board Relations

· Maintain open and frequent communication with the Board and board committees. Educate the board on resources and responsibilities available through Ohio CASA.

· Prepare information for the board package and attend board meetings. Ensure Board Treasurer has financial statements for review, prepare board agenda and coordinate with Board President on meetings.

· Work with board recruitment committee to engage new board members from the community.

· Support governing body in efforts toward achieving the diversity and inclusion goals set out for board membership.

Financial Management

· Conduct fiscal management tasks including management of day-to-day fiscal functions; submit monthly and quarterly financial reports to grantors, as required; review and approve all monthly and quarterly reports and documentation to substantiate financial reports; submit expenditures for reimbursement and accounting; and assist in developing the agency’s annual budget.

· Send appropriate information to the accountant to keep an up to date and accurate Treasurer’s report.

· Establish required financial controls to ensure separation of duties in handling of funds. Develop written policies to support agency handling of expenses, bank accounts, credit card authorizations, and other expense-related items. Monitor all financial activities regularly to identify risks of inappropriate fund use.

· Provide monthly financial statements comprised of a monthly P&L, YTD P&L, Balance Sheet and other reports as requested to each governing body member and the finance committee of the board. Be prepared to identify areas of discrepancy or change from previous reports.

Funding

· Prepare all grant applications or direct the preparation of grant applications in compliance with state, federal, and National CASA Standards. Ensure all reporting, reimbursements, and program data are accurate.

· Identify opportunities and the need for appropriate local, state, and private foundation grants. Complete the appropriate applications and ensure reporting is maintained.

· Conduct resource development and maintenance tasks including creating or assisting in the creation of fundraising events or activities; writing or assigning writing of grants of grants; developing and maintaining donor tracking system; and developing and maintaining agency relationships.

Policy Development

· Review and develop policies and procedures for the efficient and effective functioning of the program in accordance with National CASA Standards and Sup. R. 48.

· Review and obtain board approval on significant policy development.

· Communicate policies and procedures to staff and volunteers.

Stakeholder Relations

· Establish relationships with service area judges, legislators, attorney offices, and other officials in support of the CASA/GAL role.

· Ensure volunteers receive the training and resources to perform the responsibilities of the CASA/GAL role.

· Advocate for CASA in the community.

· Participate in community partnerships to further the services and goals of CASA.

***Salary and benefits will be competitive and negotiable throughout the interviewing process.***

Job Types: Part-time, Contract

Pay: $50,000.00 - $65,000.00 per year

Expected hours: 24 – 32 per week

Application Question(s):

• Are you willing to submit to a background check?

Language:

• languages in addition to English (Preferred)

Ability to Commute:

• Youngstown, OH 44505 (Required)

Ability to Relocate:

• Youngstown, OH 44505: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Youngstown, OH 44505

Salary : $50,000 - $65,000