MS ACCOUNTING CLERK

Description

Summary: Performs accounting and customer support, and non-management administrative duties by use of phone system, fax, computer and other office equipment. Assists with efforts to insure a safe, productive and harmonious work environment.

A. Essential Duties and Responsibilities include the following.

• Maintain customer sales files, invoice files, and records and ensures information is kept up to date and accurate.
• Finalizing daily and weekly job tickets.
• Prepares credit memos and rebills and obtains approval for such.
• Review invoices for appropriate documentation prior to payment.
• Verifying and calculating all extensions and totals on invoices.
• Preparing vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
• Maintain vendor files.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
• Communicates all pertinent issues to supervisor.
• Abides by guidelines and rules as contained in the Employee Handbook.
• Promotes proper Company image.
• Maintains work area in a clean and professional looking manner.
• Maintains confidentiality of all information.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

B. Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Design – Demonstrates attention to detail.
• Problem solving – Identifies and resolves problems in a timely manner; gathers and analyzes information/data skillfully.
• Technical skills – Strives to continuously build personal knowledge and skills. Fast and accurate data entry skills.
• Customer service – Responds promptly to customer needs and requests for service and assistance. Ability to maintain good vendor relationships.
• Oral communication – Responds well to questions.
• Written communication – Writes clearly and informatively, presents numerical data effectively.
• Attendance/Punctuality – Ensures work responsibilities are covered when absent.

Qualifications

C. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

1. Education and/or Experience

• Associates degree (A.A.) or equivalent from two-year college or technical school preferred; six months to one-year related experience and/or training required; or equivalent combination of education and experience.

2. Language Skills

• Ability to read and comprehend instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, and other employees of the organization.

3. Mathematical Skills

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

4. Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving difficult and emotional situations.

5. Computer Skills

• To perform this job successfully, an individual should have knowledge of accounting software (preferably Great Plains); Database Software; Spreadsheet software and Word Processing software.

6. Other Skills and Abilities

• Data entry skills, 10-key skills, and ability to multitask.