Accounts Payable Clerk

Job Title: Accounts Payable Clerk

FLSA Status: Full Time - non-exempt 
Reports to: Accounts Payable Supervisor   

Supervises: N/A

Rate of Pay: $23/hour

Closing Date: 1/10/2025

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following: 

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function:  Primary Responsibility of the Accounts Payable Clerk is the Accounts Payable workflow prioritization and working with other AP clerks on Corps’ and Service Extension work (AP software / Finance Web) of each employee’s areas of expertise. A primary responsibility also allows daily volumes of invoice processing for accurate, on-time processing of all Accounts Payable invoices, daily check and ACH batch processing for the Intermountain Corps’ and Service Extension locations. The AP clerk will also assist the Accounts Payable Supervisor with any special assignments for Finance tasks related to Accounts Payable. 

Equipment / Software Used:  Shelby Accounting System, Finance Web application, Microsoft Office Suite (Excel, Word, Access).

Duties and Responsibilities:

A)    Payables

1. Review Unit Approved payables in Finance Web and verify proper General Ledger coding, footing and compliance with the Chart of Accounts.
2. Verify all invoices are posted through the AP workflow system before payments are made.
3. Check to see that all back up documents are attached to each check request for Rental / Utility assistance workflows.
4. Review approved payables into Shelby Workflow system with correct invoice dates, account numbers, and correct vendor ID.
5. Take (or make) phone calls regarding Accounts Payable invoices as needed.
6. Work with vendors to problem solve payment issues as necessary.
7. Assist DHQ Officer’s and department leaders quickly as help is requested.

1. Other duties as assigned.

Software-related skills: Microsoft Outlook, Word and Excel required, working knowledge of integrated database applications and ability to use new software programs with basic training.

Physical Requirements: Ability to maneuver and Ability to remain in a stationary position, bend, squat, climb, kneel and twist on intermittent or continuous basis.  Ability to grasp, push, pull, and reach overhead.  Ability to operate telephone. Ability to lift up to 25 pounds, Ability to access and produce information from a computer, Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position.   The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship will result.

Qualifications: Education/Experience:  Preferred - An Associate of Arts degree in Accounting from an accredited college program and (2) two years computerized accounts payable experience.  Experience in lieu of education will be considered. Required:  A High School Diploma and (1) one year computer experience.

Must be minimally 21 years of age and possessing a valid in-state Driver's License

The Accounts Payable Clerk occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Intermountain Division in all job-related matters.

Salary : $23