What are the responsibilities and job description for the Part Time Administrative Assistant position at MAIN STREET MANAGEMENT LLC?
Benefits:
- Flexible schedule
ORGANIZATION SUMMARY
MMS LLC is a family-owned real estate management firm located in Harleysville, PA. We are a close knit team of professionals with decades of experience and a passion for our work. We prioritize communication and efficiency as the key to growing our company and ensuring we’re moving in the right direction together.
POSITION SUMMARY
This position provides administrative support to various departments within the property management division: including but not limited to leasing, property management and accounting. The main function is to support the supervisors and the departments, which ultimately help the company, as a whole, attain its goal. This position is part time at 20-25 hours per week.
RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:
- Answer MSM phones and direct calls to appropriate departments
- Assist tenants in a courteous, professional and timely manner
- Assist Property Manager
- as necessary with tenant assistance paperwork
- as directed with tenant account issues
- as directed with Maintenance coordination, scheduling and WO completion
- as directed with tenant information updates and distribution
- Work independently and within a team on special, nonrecurring and ongoing projects
- Assist Leasing
- as directed with prospect reviews, lease updates, and section 8 paperwork
- in all general administrative duties and other duties as required
- prepare forms for specialty leasing deals, open, close and possession notices
- Prepare court documentation for landlord tenant complaints and evictions
- Order all supplies for all departments
- Other duties as assigned by Supervisors
EXPERIENCE AND EDUCATIONAL REQUIREMENTS
- High school degree or equivalent
- 3-5 years office experience in an administrative support position
- Property Management and/or Real estate knowledge preferred
- Skilled in verbal & written communication, customer service, time management, and decision-making
CORE COMPETENCIES
Following are core competencies necessary for success as MSM’s Administrative Assistant:
- Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn Appfolio and additional real estate management software
- Team player and works well and professionally with all levels of the organization and external contacts
- Ability to organize and manage multiple projects
- Strong attention to detail and personal initiative
- Ability to produce error-free work and to adapt quickly to new work assignments and situations
- Reliable, on-time attendance
- Excellent organizational and planning capabilities
- Spanish speaking is a plus
While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position, or to require additional or different tasks as needed. If you are an organized, self-motivated and highly efficient individual who has been out of the workforce due to taking care of a family member, being a SAHP, etc. who is looking to get back into the work force and looking for a good work/life balance - we encourage you to apply.
Salary : $23 - $24
