What are the responsibilities and job description for the Administrative Assistant to Elementary School Principal position at Maine Department of Education?
York School Department is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our Principal and building. This is a full-time, year-round position starting immediately. If you are a motivated individual with a passion for education and a strong commitment to creating a positive school environment, we encourage you to apply! Job Summary : The Administrative Assistant will play a vital role in the daily operations of our school office, ensuring smooth communication and efficient management of administrative tasks. This position requires a proactive individual with excellent interpersonal skills, the ability to multitask effectively, and a strong sense of professionalism. Responsibilities : -Manage the Principal's schedule, including appointments, meetings, and travel arrangements. -Handle incoming and outgoing correspondence (email, phone calls, mail) with professionalism and discretion. -Maintain accurate and organized records, including student files, staff records, and budget information. -Prepare reports, presentations, and other documents as needed. -Coordinate and organize school events and activities. -Assist with student registration and enrollment processes. -Manage school supplies and equipment inventory. -Communicate effectively with parents, students, staff, and community members. -Provide general administrative support to the school office. -Other duties as assigned by the Principal. Qualifications : -High school diploma or equivalent required; Associate's degree preferred. -Proven experience as an administrative assistant, preferably in an educational setting. -Excellent communication (written and verbal) and interpersonal skills. -Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. -Ability to maintain confidentiality and handle sensitive information with discretion. -Experience with student information systems (e.g., Power School) is a plus. -Positive attitude, strong work ethic, and a genuine interest in supporting the school community.
