What are the responsibilities and job description for the Financial Transactions Coordinator position at MAINE MARITIME ACADEMY?
Job Overview
The Accounts Payable Clerk position at MAINE MARITIME ACADEMY is a vital role in the financial operations of our institution. As an Accounts Payable Clerk, you will be responsible for processing invoices, reviewing documents from the Purchasing Department, and ensuring timely payments to vendors, students, and employees.
Duties and Responsibilities
- Provide professional customer service in all interactions with vendors, students, and colleagues.
- Communicate effectively by telephone, email, and in-person with vendors, students, and colleagues in a professional manner.
- Meet required reporting deadlines for accounts payable and other related finance responsibilities.
- Responsible for reconciliations and monitoring of Purchasing Cards.
- Accurately review invoices from the Purchasing Department and process those invoices for payment.
- Maintain accurate accounts payable files and assist in the yearly 1099 distribution.
- Participate in the yearly audit and assist the Director of Fiscal Operations as needed.
Required Skills and Qualifications
- High school diploma with progressive business office experience; college-level courses are a plus.
- Ability to accurately process a large number of transactions in a timely fashion.
- Computer skills with multiple applications and ability to learn new applications as required.
- Experience in Excel and MS Word.
- Proven willingness and ability to work collegially and within a team displaying good communication skills and using common sense.
Working Conditions
- Telephone contact and in-person contact with students, co-workers, and vendors daily.
- The position is generally sedentary.
- Frequent use of keyboard, mouse, and computer screen.
- Occasionally lift and move up to 10 pounds.
