Finance and Administrative Coordinator (Non-Exempt)

Position Overview
The Maine Medical Association (MMA) is seeking a detail-oriented, organized, and proactive Finance and Administrative Coordinator to support our Director of Finance and Office Manager. This non-exempt position will play an integral role in the smooth functioning of the organization by providing administrative support, maintaining office systems, and assisting with financial tasks, including bookkeeping and record-keeping.

Key Responsibilities

• Financial Support
• Perform bookkeeping tasks including data entry, processing invoices, processing bills to be paid and tracking expenses.
• Maintain accurate financial records and assist in the preparation of financial reports.
• Assist in monthly reconciliations and monitor accounts payable/receivable.
• Assist Director of Finance in budget tracking and financial forecasting activities.
• Membership database maintenance and dues billing tasks.
• Administrative Support
• Handle incoming phone calls, emails, and general inquiries, ensuring timely and professional responses.
• Assist with the preparation of reports, presentations, and other documents as requested.
• Coordinate office operations and maintain filing systems (both physical and digital).
• Assist with event planning and coordination for meetings, conferences, and training. Some travel may be needed.
• General Office Support
• Organize and maintain office supplies and equipment.
• Support the Director of Finance and Office Manager with any other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework in accounting or business administration preferred.
• Minimum of 1-2 years of administrative experience, with exposure to financial tasks, banking and bookkeeping using QuickBooks.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Knowledge of accounting principles or previous experience in bookkeeping is a plus.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving abilities and willingness to take initiative.
• Ability to work both independently and collaboratively as part of a team.

Join us in this vital role where your contributions will directly impact the efficiency of our operations!

Job Type: Full-time

Pay: $35,400.00 - $45,700.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Manchester, ME 04351 (Required)

Work Location: Hybrid remote in Manchester, ME 04351

Salary : $35,400 - $45,700